Working Title: Senior Budget Analyst / State Prog Admin Coordinator
Job Class: State Program Administrator, Coordinator
Agency: Children Youth & Families Dept
Job ID : 89297
Location : St. Paul
Telework Eligible : Yes
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers. This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 10/7/2025. Please note that to be considered a bidder, you must be a permanent, non-probationary DCYF employee in the same job classification as the position posted.
Date Posted : 10/01/2025
Closing Date : 10/15/2025
Hiring Agency/Seniority Unit : Children Youth & Families Dept / DCYF Central Office MAPE
Division/Unit : DCYF/Budget Admin & Ops
Work Shift: Day Shift
Work Hours : 8:00 am - 4:30 pm
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $37.26 - $55.42 / hourly; $77,798 - $115,716 / annually
Classified Status : Classified
Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE
FLSA Status : Exempt - Administrative
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The Department of Children, Youth, and Families is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCYF does not participate in E-Verify.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) Within Minnesota and flexible hours options are available. Employees that live 50 miles or less from their primary/principal work location and live within the State may telework more than 50% with approval. ** Employees may telework outside the state of Minnesota if they live in a state bordering Minnesota and live 50 miles or less from the primary/principal work location. See policy for additional information.
This role plays a pivotal leadership and coordination function in managing the administrative budget and related operations of the Department of Children, Youth, and Families. Serving as a strategic advisor to the Assistant Commissioners, the Chief Finance Officer and the Budget Administration and Operations Manager, the position ensures sound fiscal stewardship by providing expert-level financial analysis, oversight, and policy guidance. Key responsibilities include overseeing administrative budgeting and fiscal control policies that span the entire agency, developing and evaluating spending plans, processing and approving personnel transactions, and forecasting budget needs across the agency. This position leads collaborative problem-solving with administration budget teams to identify challenges and implement effective solutions, ensuring that resources are aligned with agency priorities.
As a trusted advisor to senior leadership, the position engages in high-level discussions involving sensitive personnel and policy decisions, requiring both discretion and strategic insight. The role demands technical expertise, strong project management skills, and a proactive approach to maintaining efficient, effective, and accountable financial operations agency-wide .
Responsibilities include:
Lead in the development of budgets that align with DCYF's mission to advance equitable outcomes for children, youth, and families through transformative, partnership-driven policies, programs, and practices.
Lead the forecasting and budget monitoring for assigned administrations to provide all levels of decision makers with helpful financial information.
Act as liaison to Financial Operations Division (FOD) and Budget Administration Division (BAD) for the assigned Administrations.Serve as the initial point of contact for financial related questions and see the request through to completion.
Evaluate financial and program performance with the goal of providing data driven information for future funding decisions.This includes evaluating financial processes to ensure the Budget Administration and Operations Team is changing processes that are not effective
Minimum Qualifications
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.
Four (4) years of experience working in governmental budget and fiscal management. Experience must include the following:
Knowledge of accounting principles (GAAP), governmental fund accounting, and administrative requirements for grant programs.
Experience in complex budgeting, including reporting and forecasting using statistical techniques.
Experience in managing and monitoring multiple contracts, ensuring compliance with regulations.
Advanced skills in financial analysis and data visualization using Microsoft Excel, including proficiency with PivotTables, PivotCharts, advanced formula functions, and data visualization experience.
Experience using a variety of financial systems
Effective communications and human relations skills to work collaboratively with internal and external groups and all levels of leadership; problem-solving skills for resolving technical matters; and the ability develop ongoing relationships.
Ability to prepare and interpret complex financial reports.
Ability to research, organize, analyze, execute, and evaluate financial data.
Ability to apply complex quantitative analysis to administrative data to assess impacts of program policy changes on budget forecasts.
Preferred Qualifications
Master's in finance, accounting, public administration or related degree
Experience with advising leaders on budgetary and/or financial information.
Ability to create and explain detailed financial reports and procedures clearly.
Knowledge of state and federal government funding processes, including relevant fiscal policies, rules, and procedures-particularly those related to grants, contracts, and procurement.
Demonstrated knowledge of contracting, grants, developing and managing budgets and fiscal management policies and procedures.
Data analysis and data management experience sufficient to identify and report information that is critical to program issues, make recommendations and/or decision-making.
Experience using the State of Minnesota's Statewide Integrated Financial Tools (SWIFT) online financial, procurement, and reporting system.
Variety of experiences working effectively with others from different backgrounds and cultures
Additional Requirements
It is the policy of the Department of Children, Youth, and Families that the individual selected for this position successfully complete a background investigation prior to employment, that may include the following components:
Reference check
Criminal Background check
Fingerprinting check (MNJIS/CJIS)
Personnel File Review: current and former public sector employees.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
