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Legal Administrative Assistant

State of Minnesota • Saint Paul, MN • 1d ago

Working Title: Legal Administrative Assistant

Job Class: Legal Administrative Assistant

Agency: Attorney General's Office

Job ID : 89292

Location : St. Paul

Telework Eligible : Yes, hybrid

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers and eligible bidders simultaneously

Date Posted : 10/01/2025

Closing Date : 10/15/2025

Hiring Agency/Seniority Unit : Attorney General's Office / Attorney General-AFSCME

Division/Unit : Attorney Gen. / OMGroup1

Work Shift/Work Hours : Day Shift

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $24.12 - $32.54 / hourly; $50,362 - $67,943 / annually

Classified Status : Classified

Bargaining Unit/Union : 206 - Clerical/AFSCME

Work Area : Town Square Tower

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Office of the Minnesota Attorney General is currently seeking a Legal Administrative Assistant (Legal Secretary) in the Health and Teacher Licensing Division in our Town Square Tower office location. Specifically, this position will support attorneys, paralegals, and investigators as directed by the supervisor.

The work includes but is not limited to preparing legal documents and briefs, efiling, filing, serving legal documents, opening and closing files, retaining records, and transcribing documents.

This position may be eligible for a hybrid work environment (combination of in-office and telework) after successful completion of onboarding and training.

Minimum Qualifications

Legal administrative assistant experience or training that demonstrates the following skills and abilities:

Skill in:

Using legal terminology and procedures sufficient to draft documents and correspondence

Preparing and processing legal papers and correspondence

Organizing and maintaining law libraries, documents, and case files

Word processing sufficient to prepare, format, edit, and finalize legal documents and other written materials, ensuring they are grammatically correct, in proper format, and error-free

Data entry sufficient to maintain accurate records and reports

Customer service sufficient to respectfully engage with clients, coworkers, and customers, when handling difficult or complex problems and resolving escalated complaints or disputes

Ability to:

Create, file, retrieve, and destroy electronic records according to retention data schedules

Preferred Qualifications

Completion of a legal secretary, legal administrative assistant, or related post-secondary training program or certification; OR two or more years as a legal secretary

Skill in data entry sufficient to:

Locate, identify, and correct data entry errors

Receive and review source documents, compare documents to database information, and edit documents

Knowledge of eFiling procedures in various courts

Physical Requirements

Ability to:

Work in a seated or standing position for extended periods of time

Collect and deliver items from one location to another

Use a keyboard for extended periods of time which may include repetitive motion

Additional Requirements

It is our policy that all candidates submit to a background check prior to employment. This background check may consist of the following components:

Conflict of Interest Review

Criminal History Check

Education / License Verification

Employment Reference / Records Check

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