Administrative Assistant

Robert Half • Claremont, CA • 2h ago

Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Claremont, California. This role requires an experienced individual with exceptional organizational skills and the ability to support a dynamic team in a fast-paced environment. The position involves providing comprehensive administrative support to the Director of Development and a team of seven staff members.

Responsibilities:

Maintain accurate and organized records through effective data entry, using systems such as Raiser's Edge or similar platforms.

Provide administrative assistance to the Director of Development and the broader team, ensuring smooth daily operations.

Coordinate schedules, manage calendars, and oversee event logistics to support the team's activities.

Facilitate communication by answering inbound calls and addressing inquiries professionally.

Assist in planning and executing educational events and other team initiatives.

Prepare documents, reports, and presentations using Microsoft Office tools, including Excel, Word, and Outlook.

Ensure the office environment is well-organized and equipped to meet operational needs.

Adapt to new software and platforms as required, demonstrating a willingness to learn and improve processes. Requirements - Minimum of 3 years of administrative experience, preferably in a similar role.

Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.

Strong organizational skills with the ability to multitask and prioritize effectively.

Familiarity with data entry systems; experience with Raiser's Edge is highly desirable.

Excellent communication skills, both written and verbal.

Demonstrated ability to handle sensitive information with discretion and professionalism.

Experience in managing calendars, events, and logistics.

Ability to work on-site daily in Claremont, California, as required by the position. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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