Administrative Assistant

Robert Half • Oakdale, CA • 1d ago

Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This role involves supporting construction projects with administrative tasks to ensure smooth operations and compliance with regulations. Based in Oakdale, California, this position offers the opportunity to contribute to a dynamic and fast-paced industry.

Responsibilities:

Prepare, organize, and maintain critical documents such as contracts, blueprints, permits, and invoices.

Track project timelines, maintain schedules, and provide updates to managers and stakeholders on progress and deadlines.

Ensure all permits, licenses, and construction-related documentation meet compliance standards at local, state, and federal levels.

Keep accurate records of budgets, contracts, change orders, and project reports.

Manage office supplies, coordinate calendars, arrange travel, and provide general administrative support.

Answer inbound calls and handle inquiries professionally and efficiently.

Assist with data entry tasks to maintain accurate and up-to-date information.

Perform receptionist duties, including greeting visitors and coordinating communication.

Support team members with additional administrative tasks as needed. Requirements

At least 2 years of experience in an administrative assistant role.

Strong ability to manage and organize documents with attention to detail.

Proficiency in data entry and maintaining accurate records.

Excellent communication skills for answering calls and interacting with team members.

Knowledge of compliance requirements related to construction permits and licenses.

Skilled in coordinating schedules and managing deadlines.

Ability to perform receptionist duties and provide office support.

Familiarity with basic office software and tools.

Please contact Robert Half at 209.554.0521 for immediate consideration.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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