NY HELP Yes
Agency Addiction Services and Supports, Office of
Title Administrative Specialist 1/Trainee(Kingsboro Addiction Treatment Center) (NY HELPS)
Occupational Category Health Care, Human/Social Services
Salary Grade 18
Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)
Salary Range From $66951 to $85138 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 4:30 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
County Kings
Street Address Kingsboro Addiction Treatment Center
754 Lexington Avenue
City Brooklyn
State NY
Zip Code 11221
Duties Description Responsibilities for this position include, but are not limited to, the following:- Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals. - Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons. - Opens, reads, routes, and distributes incoming mail or other materials and answers routine inquiries. - Tracks and coordinates assignments. - Sets up and manages paper and electronic filing systems. - Uses various information technology applications such as email, database, spreadsheets and word processing applications. - Operates office equipment such as printers, scanners, and copiers; and arranges for repairs when equipment malfunctions. - Creates, maintains, and enters information into spreadsheets and databases. - Maintains scheduling and event calendars. Schedules and confirms appointments for clients, customers, or supervisors. - Coordinates conferences, meetings, or special events, such as luncheons or graduation ceremonies. Makes travel arrangements for staff. Creates and/or submits travel expense reports for staff. - Completes forms in accordance with agency procedures. - Makes copies of various documents, places them in proper files, and distributes them to appropriate staff. - Locates and attaches appropriate files to incoming correspondence requiring replies. - Composes, @types, and distributes meeting notes, correspondence, and reports. - Provides services to customers, such as order placement or account information. - Reviews work done by others to check for correct spelling and proper grammar, ensures that office format policies are followed, and recommends revisions.Searches for information using various sources including the internet. - Manages projects or contributes to committee or team work. - Mails various items including letters, reports, and promotional materials; and prepares packages and arranges for them to be shipped. - Orders and distributes supplies. - Creates conference or event materials such as flyers or invitations. - Establishes work procedures or schedules and keeps track of the daily work of clerical staff. - May supervise other clerical staff and provide training and orientation to new staff.- May take meeting minutes, and/or prepare material from dictation -Perform other job-related duties as assigned.
Minimum Qualifications Current Administrative Specialist 1, G-18, with one year of permanent competitive service ~OR~ eligible for transfer via Section 70.1 or 52.6 of Civil Service Law OR on a PATT list, PCO list, or the PCO Diversity list. If you have a score of a 100 and are not canvased you are still encouraged to apply.ORNY HELPSThis title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.HELPS Minimum QualificationsAdministrative Specialist 1: A bachelor's degree and two years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program. A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.
Additional Comments Administrative Specialist 1$66,951 - $85,138 (G-18 level) $53,764 (trainee 1)$59,994 (trainee 2)(2-year traineeship leading to a Grade-18)Plus $3,400 location pay The salary range listed in this posting reflects the full range for this graded position, factoring in annual performance advances based on satisfactory annual performance reviews. Candidates with no previous State service will begin at the hiring rate (starting rate of the salary range) listed above, plus any applicable Location Pay/Geographic Pay/Shift Pay differentials.Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.OASAS Addiction Treatment Centers (ATCs) are Tobacco Free Facilities.If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice .Prospective appointees will be: 1) Checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable. 2) Investigated through a Criminal Background Check (CBC) that includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee's employment application may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information, and may be required to pay any necessary fees. 3) Screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees may be required to pay any necessary fees. Additionally, prospective employees whose names are indicated on the SCR may be barred from appointment.The mission of the New York State Office of Addiction Services and Supports (OASAS) is to provide, support, and oversee a data-driven continuum of addiction services delivered with equity, dignity, compassion, and respect. OASAS and the Division of Addiction Treatment Centers (ATCs) are committed to establishing environments of safety and non-violence in keeping with the trauma informed Sanctuary Model. The standards and duties for each are to be performed in support of Sanctuary Model commitments to non-violence, emotional intelligence, democracy, open communication, social responsibility, social learning, and growth & change. OASAS Addiction Treatment Centers are Tobacco Free Facilities.
Some positions may require additional credentials or a background check to verify your identity.
Name Office of Human Resources Management
Telephone (518) 457-2963
Fax (518) 457-4880
Email Address recruitment@oasas.ny.gov
Address
Street 1450 Western Avenue
City Albany
State NY
Zip Code 12203
Notes on Applying If interested, please email your resume to recruitment@oasas.ny.gov . Please put TD/AS1/21750/KATC in the subject line of your email to be considered.
