Senior Administrative Assistant ID: 2025-2153 Category: Academic Affairs Type: FLSA Status: Exempt Benefit Eligible: Benefit Eligible Location: St. Paul, Minnesota Office Location: 3900 Job Summary The Senior Administrative Assistant is responsible for providing administrative support to the Assistant/Associate Vice Presidents, Provosts and Deans and will supervise the administrative assistants. Responsibilities 1. Administrative Duties - 50% a. Provides high-level administrative and clerical support to Assistant/Associate Vice Presidents, Associate Provosts, and Deans, ensuring seamless daily operations. b. Implements and upholds company record retention guidelines, ensuring accurate and compliant document management. c. Processes and obtains necessary approvals for expense reports, maintaining financial accuracy and accountability. d. Reviews, approves, and monitors various invoices to support efficient financial operations. e. Oversees and tracks departmental financial obligations, including expenses for Assistant/Associate Vice Presidents, Associate Provosts, and Deans. f. Manages credit card transactions and facilitates bank deposits as needed. g. Accurately records and processes accounts receivable cash receipts within the financial system. h. Acts as a backup for other Senior Administrative Assistants. 2. Supervision - 25% a. Manages and supervises Administrative Assistants 3. Department Specific Duties - 25% a. Executes various duties assigned by specific Assistant/Associate Vice President, Provost or Deans areas of work. Required Skills Must be detail oriented. Must be organized. Must be able to handle confidential information. Working Knowledge of Microsoft Office and Google Suites. Must be an effective communicator. Must be have effective leadership skills. Must be able to multi-task. Must be able to execute a project from start to finish. Working knowledge of a travel and expense management system. Must be able to work both independently and as a part of a team. Must have excellent interpersonal skills. Experience Required Experience: 1+ years of related experience. Education Required Education: High School Diploma or Equivalent. Additional Information Travel: This position requires no travel. Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as desktop and/or laptop computers, photocopiers and smartphones. The work environment involves working for a suburban, Christian university in which all employees are expected to have a demonstrated commitment and personal relationship with Jesus Christ, a commitment to the mission and values of the University, and an agreement to abide by all University policies. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. Specific vision abilities required by this job include close vision and ability to adjust focus. The job requires extended periods of sitting and traversing the Bethel Campus on a regular basis. Reasonable accommodations may be made to ensure people are able to perform the essential functions. The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position. Expected Hours of Work: Typically, days and hours of work are Monday through Friday, with the expectation to work specific schedules and hours as identified and communicated by management. Occasional evening and weekend work may be required as job duties demand. This is a 40 hour per week, 12 months per year position. Benefits Bethel is committed to offering meaningful benefits to our employees including health insurance, retirement plans, and a generous time off package. Learn more about these offerings here. Learn more about our commitment to diversity in hiring . Bethel University is a leader in Christ-centered higher education with approximately 4,700 students from 50 states and 32 countries enrolled in undergraduate, graduate, seminary, and adult education programs. Based in St. Paul, Minnesota, Bethel offers bachelor's and advanced degrees in nearly 100 fields. Educationally excellent classroom-based and online programs equip graduates to make exceptional contributions in life-long service to God and the world. Bethel University's Christ-centered mission includes a commitment to equal educational opportunity and equal employment opportunity. Bethel does not unlawfully discriminate on the basis of race, color, creed, national origin, sex, marital status, disability, status with regard to public assistance, familial status, or age in its admissions, educational programs, or employment practices. #LI-Onsite To apply, visit https://staffcareers-bethel.icims.com/jobs/2153/senior-administrative-assistant/job?in_iframe=1 jeid-bed32f51dbf25342bfeda4e035d47d7a Bethel seeks to recruit, retain, develop, and support a diverse workforce who contributes to our educational and Christ-centered mission. Bethel encourages candidates to apply who can assist the University to develop a faculty that reflects the diversity of people in God s kingdom through a variety of ethnicities, cultures, and lived experiences. Learn more about our commitment to diversity in hiring . Bethel University is a leader in Christ-centered higher education with approximately 6,300 students from 48 states and 32 countries enrolled in undergraduate, graduate, seminary, and adult education programs. Based in St. Paul, Minnesota, Bethel offers bachelor's and advanced degrees in nearly 100 fields. Educationally excellent classroom-based and online programs equip graduates to make exceptional contributions in life-long service to God and the world. Bethel employs qualified individuals regardless of race, color, national origin, sex, disability, age, marital status, genetic information, veteran status, familial status, and status with regard to public assistance. Individuals must be able to perform the essential functions of the position with or without reasonable accommodations.
