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MNsure Administrative Assistant - Office Specialist (Temporary)

State of Minnesota • Saint Paul, MN • 1w ago

Working Title: MNsure Administrative Assistant (Temporary)

Job Class: Office Specialist

Agency: MNsure

Job ID : 89207

Location : St. Paul

Telework Eligible (https://mn.gov/mmb-stat/policies/1422-telework.pdf) : No

Full/Part Time : Full-Time

Regular/Temporary : Temporary

Who May Apply : Open to all qualified job seekers

Date Posted : 09/26/2025

Closing Date : 10/02/2025

Hiring Agency/Seniority Unit : MNsure

Division/Unit : MNsure / MNsure Admin-Support

Work Shift: Day Shift

Work Hours : 8:00am - 4:30pm

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $20.32 - $24.12 / hourly; $42,428 - $50,363 / annually

Classified Status : Classified

Bargaining Unit/Union : AFSCME

Work Area : MNsure

End Date : Anticipated duration is one year from start date

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : No

**This position is not telework eligible. Applicants must be willing and able to report to MNsure's office in St. Paul 5 days per week.

MNsure is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. MNsure does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The temporary MNsure Administrative Assistant provides office operations and administrative support services to the MNsure organization during open enrollment. This position is a resource for all department inquiries to MNsure and sees that all correspondence coming into MNsure is handled quickly and efficiently.

Responsibilities include:

Providing administrative and clerical support to MNsure.

Processing incoming and outgoing mail.

Scanning, faxing, and filing documents.

Acting as first point of contact for MNsure building.

Organizing and maintaining work areas such as, copy and supply areas and meeting spaces.

Minimum Qualifications

Customer service skills sufficient to provide prompt, courteous and accurate information to a variety of customers over the phone, in person and via email.

Data entry skills sufficient to enter alpha-numeric data efficiently and accurately.

Database management skills sufficient to navigate and utilize multiple database systems, software applications and using multiple monitors.

English Language skills sufficient to understand and compose, written correspondence; and to communicate effectively with co-workers.

Preferred Qualifications

Experience receiving, separating, and preparing large volume of incoming mail and faxes.

Experience effectively proofreading documents.

Knowledge of the provisions of Minnesota Government Data Practices and Federal Health Insurance Portability and Accountability Act (HIPAA) laws.

Physical Requirements

Physical Demands including standing, sitting, pulling, stooping, ability to move arms on a continual basis sufficient to open mail, sort and file documents, perform repetitive tasks, and lifting up to 20lbs.

Additional Requirements

To facilitate proper crediting, please ensure that you clearly describe your experience in the areas listed above.

REFERENCE/BACKGROUND CHECKS - MNsure will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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