Medical Records Specialist 2
Office/On-site
Recruitment # 250923-5619CL-001
Location Middletown, CT
Date Opened 9/26/2025 12:00:00 AM
Salary $60,829 - $78,946/year
Job Type Open to Statewide Employees
Close Date 10/6/2025 11:59:00 PM
Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)
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Introduction
The State of Connecticut (https://portal.ct.gov/) , Department of Children and Families (DCF (https://portal.ct.gov/dcf?language=en\US) ) is recruiting a Medical Records Specialist 2 (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=5619CL&R1=&R3=) to support our Solnit South Hospital (https://portal.ct.gov/dcf/solnit-center/south?language=en\US) and Psychiatric Residential Treatment Facility (PRTF) located in Middletown, CT.
Position Highlights:
Full-time, 40 hours per week
First (1st) shift
Monday - Friday
8:00 a.m. - 4:30 p.m.
About Us:
Are you an ambitious individual looking to make a difference in the lives of youth experiencing emotional and behavioral difficulties? We have an exciting opportunity for a Medical Records Specialist 2 (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=5619CL&R1=&R3=) at Solnit Children's Center South Campus in Middletown, CT. As the only publicly operated psychiatric facility for youth in the state, we provide world-class mental health treatment services and care to hundreds of youth each year. Join our dedicated team and be a part of a compassionate and supportive environment that positively impacts the lives of youth individuals.
What's In It For You:
Visit our new State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page!
Professional growth and paid professional development opportunities.
A healthy work-life balance (https://www.youtube.com/watch?v=y6n9M1Qd5fo) to all employees.
State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loan forgiveness after 10 years of service. Click here (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) for more information.
Discover the opportunity to:
Engage in a rewarding career
Assist our employees so they can achieve success
Make a difference in the public sector
Work together in a collaborative team environment
Selection Plan
In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
FOR ASSISTANCE IN APPLYING:
Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library (https://portal.ct.gov/das/home/services-for-state-employees/statewide-human-resources/applicant-reference-library?language=en_US) for additional support throughout the recruitment process.
BEFORE YOU APPLY:
Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.
Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.
Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting.
AFTER YOU APPLY:
Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!
Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.
QUESTIONS? WE'RE HERE TO HELP:
Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to at Christopher.Lavallee (Christopher.Lavallee@ct.gov.) @ct.gov.
Join the State of Connecticut and take your next career step with confidence!
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state medical institution or facility medical records department this class is accountable for performing the most complex tasks associated with maintaining medical records and medical records coding activities.
EXAMPLES OF DUTIES
Performs highly technical duties in establishment, retention and maintenance of a filing system of medical records such as daily admissions and discharges, daily census, case histories, results of diagnostic tests, medical summaries, abstracts and signed releases of information;
Ensures compliance with The Joint Commission (TJC) and Title XIX standards;
Prepares records for clinicians use;
Analyzes medical records and contents for completeness and quality;
Prepares medical and statistical reports (patient diagnostic and demographic information, census log, discharge information, etc.);
May microfilm medical records;
May attend probate court hearings and give testimony;
Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Knowledge of
relevant state and federal laws, statutes and regulations;
basic medical terminology and human anatomy;
medical coding principles and techniques with particular emphasis on International Classification of Disease Adopted procedures;
The Joint Commission (TJC) medical records standards;
principles of statistical data tabulation;
office systems and procedures;
Skills
interpersonal skills;
oral and written communication skills;
Ability to
maintain medical records and prepare reports;
utilize computer software.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Five (5) years of experience in the maintenance of medical records and preparation of statistical reports.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
One (1) year of the General Experience must have been as a Medical Records Specialist 1 or its equivalent.
PREFERRED QUALIFICATIONS
Experience using electronic medical records systems and transitioning from paper to electronic records.
Experience compiling and inputting data into spreadsheets and generating reports using Microsoft Excel, Access, or similar tools.
Experience or demonstrated ability to assist with meetings, including organizing materials, guiding discussions, and/or documenting outcomes.
Experience applying legal and HIPPA compliance requirements in psychiatric inpatient or behavioral health settings, with an understanding of population-specific regulations, including handing records requests.
SPECIAL REQUIREMENTS
Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
ACKNOWLEDGEMENT
As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.
Click on a link below to apply for this position:
Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
