Senior Administrative Assistant
Atlanta, GA (http://maps.google.com/maps?q=Atlanta+GA+USA)
Job Type
Full-time
Description
Overview
Tanaq Support Services (TSS) delivers professional, scientific, and technical services and information technology (IT) solutions to federal agencies in health, agriculture, technology, and other government services. TSS is a subsidiary of the St. George Tanaq Corporation, an Alaskan Native Corporation (ANC) committed to serving Federal customers while also giving back to the Tanaq native community and shareholders.
About the Role
We are seeking a Senior Administrative Assistant to provide professional administrative support to senior executives at our clients' organization. All areas of responsibility require multi-tasking and interaction with internal and external executives and agency programs.
This position is a fully onsite position and will report to our customer's location in Atlanta, GA.
Responsibilities
Manage calendars, including coordination of appointments as well as extensive re-scheduling for Directors, Deputy Directors, and other units
Plan and execute meeting logistics for the Paperwork Reduction Act (PRA) Advisory Board, Excellence in Science Committee, Clearance review group, and other mission-related meetings
Establish, categorize, and maintain file systems and databases related duties and activities
Coordinate communication with the public, including monitoring public email boxes and alerting appropriate staff for response
Maintain records for client responses to OMB Information Quality challenges and reporting requirements
Coordinate client responses to OMB Information Quality inquiries on Highly Influential Scientific Assessments (HISA)/ Influential Scientific Information (ISA) publications and challenges
Provide technical assistance on the use of data systems and other tools to facilitate the submission and tracking of scientific and research projects
Meet, greet, and escort Federal, State, local, and foreign officials, and citizens and non-citizens
Maintain and provide mandatory administrative services such as filing, proofreading, organizing utilizing Windows-based applications such as Microsoft
Provide expert knowledge of office automation software programs used at the client for selective financial systems (i.e., CCPS, ICE) and the operations of Windows-based computer systems.
Work closely with staff to complete assignments and receive guidance
Responsible for using the copier, fax, and printer as needed
Receive, file, and organize official e-correspondence as requested by staff
Collect mail at the designated pick-up location and distribute it to the staff. Answer phone and route calls to the correct party. Schedule conference rooms, conference calls, and web-based meetings as needed and requested
Manage staff calendar(s) and website(s)
Shall anticipate, prepare, and present materials needed for trainings and meetings, including events that may require presence at off-site locations
File documents, charts, and miscellaneous materials in the File Room
Prepare and organize data for files and legal documents, including typing and submitting to leadership for processing and final approval
Prepare and present materials needed for trainings and meetings, including events that may require presence at off-site locations
Prepare file labels, set up folders, file documents, and reorganize tech transfer-related files
Compose, format, and edit routine and non-routine correspondence and documents
Enter data into the tracking system and utilize the tracking system to produce ad hoc reports
Database Use - Possess a general working knowledge of databases, such as Excel, Access, etc. Perform data entry to include entering and updating specific data as necessary and as specifically instructed
Enter specific un-coded data from intellectual property records, updating database records as specifically instructed, and processing invoices, procurement requests in the client's ICE system
As determined by the Director or Deputy Director, prepare and send review materials to the required recipients
Coordinate communications among associates
Arrange conference calls, including video and/or data
Coordinate commitments made during meetings and coordinate staff implementation
Prepare meeting agendas, minutes, action plans, etc
Periodically plan and/or accomplish a wide variety of special projects
Conduct necessary research to address the project, meet with individuals who are involved in the project, collect and analyze data, and prepare documents or reports, or carry out the activities required for the special project
In the absence of staff members, ensure that requests for action or information are provided to staff who can accommodate the request
Compile, process, and analyze data based on research objectives and prepare draft proposals, presentations, and reports
Training and Travel Support - Prepare and enter travel requests, training orders, and submit to leadership for processing and final approval
Requirements
Required Skills and Experience
3+ years supporting federal government in administrative support roles
Demonstrated proactive approaches to problem solving with strong decision-making capabilities
Forward looking thinker, who actively seeks opportunities and proposes solutions
Analyze organizational goals and objectives, operating environment and business processes to determine most efficient methods of accomplishing workStrong Microsoft Office 365 skills required
Experience in Executive Administration
Excellent communication and interpersonal skills
Experience supporting multiple on-going activities
Strong organizational skills and the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Within commuting distance to client's badging office in Atlanta GA
Public health experience strongly preferred
Knowledge with coordinating travel using the CONCUR travel system preferred
Experience with MS SharePoint and Microsoft Office 365 are preferred
Experience providing administrative support to executive leadership preferred
Ability to obtain a government clearance.
Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.
Education and Training
Associate degree in Business or a related field
Physical Requirements
Prolonged periods of sitting at a desk and working on a computer. May need to lift 25 pounds occasionally.
Who We Are
Tanaq Support Services (TSS) is a public health contractor, certified 8(a) business, owned by St. George Tanaq Corporation, an Alaska Native Corporation. (ANC). We listen to our stakeholders and leverage our science, technology, communication, and program expertise to understand and provide feedback as we develop solutions.
Our Commitment to Non-Discrimination
Tanaq Support Services is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, or local law. Tanaq complies with the Drug-free Workplace Act of 1988 and E-Verify.
If you are an individual with a disability and need assistance completing any part of the application process, please email accommodation@tanaq.com to request a reasonable accommodation. This email is for accommodation requests only and cannot be used to inquire about the status of applications.
Notice on Candidate AI Usage
Tanaq is committed to ensuring a fair and competitive interview process for all candidates based on their experience, skills and education. To ensure the integrity of the interview process, the use of artificial intelligence (AI) tools to generate or assist with responses during phone, in person and virtual interviews is not allowed. However, candidates who require a reasonable accommodation that may involve AI are required to contact us prior to their interview at accommodation@tanaq.com.
Tanaq is committed to ensuring a fair and competitive interview process for all candidates based on their experience, skills and education. To ensure the integrity of the interview process, the use of artificial intelligence (AI) tools to generate or assist with responses during phone, in person and virtual interviews is not allowed. However, candidates who require a reasonable accommodation that may involve AI are required to contact us prior to their interview at accommodation@tanaq.com.
To apply for this and other positions with our company, visit:
https://recruiting.paylocity.com/recruiting/jobs/All/a4712c9f-f074-40e8-9a14-bee06660bd81/Tanaq-Support-Services-LLC
