Operations Manager
Who We Are
We, the Division of Student Affairs, are a student-focused organization that aims to empower student success and support personal development. We act daily to create, enhance, and sustain a culture of respect and inclusion in the workplace, focusing on equity and justice in its many forms, including racial, social, and environmental justice. We intentionally and relentlessly pursue excellence through introspection, vulnerability, empathy, compassion, learning, and courage. We value our internal and external partnerships as vital drivers of the ambitious goals we pursue. We celebrate and take pride in the following:
Named one of the "Most Promising Places to Work in Student Affairs" by Diverse Magazine.
Serving a highly diverse student body (click here (https://www.stonybrook.edu/commcms/irpe/fact_book/dashboards/enrollment.php) for more information).
Leading the way as the #1 ranked institution in the AAU and #3 of all colleges and universities nationally in fostering our students' social mobility.
Awarded multiple distinctions including philanthropic awards and research grants in experiential learning and career development, voter engagement, student engagement, health and wellness practices, and quality of residential life.Click here (https://www.stonybrook.edu/commcms/studentaffairs/stu/join-us.php) for more about Student Affairs. Required Qualifications (as evidenced by an attached resume): Bachelor's degree (foreign equivalent or higher). Three (3) years of full-time administrative or related experience (student experience may be considered). Preferred Qualifications: Master's degree (foreign equivalent or higher) in Business Administration or related field. Experience working in higher education administration. Experience managing large-scale projects. Brief Description of Duties: Serves as a resource to all units with the Career Center: career development, experiential education, employer and alumni engagement. Manage daily operations, data collection and tracking, marketing and communications, systems administration, and reporting. Successful candidates are strong analytical thinkers that have the ability to analyze current workflows, identify inefficiencies, and utilize problem solving skills to find creative solutions to streamline operations and enhance productivity. Incumbent must have a knack for simplifying complex processes and implementing best practices that save time and resources and strong written communication skills. Incumbent must bring positivity, resourcefulness, adaptability, communication, interpersonal skills, and be able to thrive in a fast-paced environment.
Operations/Administration:
Provide leadership to daily operations, and related policies and procedures, administration, technology, and assessment ensuring all processes run efficiently and effectively.
Manage onboarding/offboarding of pro-staff.
Project / Event Management:
Utilize software tools to organize projects and processes.
Management of calendars and reservations for Career Center spaces.
Collaborate with staff to re-organize and maintain pro-staff e-resource libraries and tools.
Event logistics and management.
Data Collection / Tracking /Reporting:
In collaboration with Senior Operations and Data Analyst, evaluate and improve procedure and timelines for collection and organization of data to support goals and objectives, including technology inventory and documentation of student internship placements.
Work with unit leaders to collect and organize feedback from stakeholders about the value of our reports.
Draft reports for external stakeholders.
Professional Development and Committee Involvement:
Participate in opportunities that promote their learning, growth, and development (i.e., classes, training, committees, webinars).
Contribute to the Division of Student Affairs and Stony Brook University by attending and/or supporting events, activities, and programs sponsored by areas within and outside the Office of Student Life (i.e., campus-wide traditions, events, programs).
Other duties or projects as assigned as appropriate to rank and departmental mission.
Evening and weekend work may be required at times.
Special Notes:
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
Salary : $65,000 $4,000 Location Pay = $69,000 Total Compensation
In addition to the employee's base salary, this position is eligible for $4000 UUP annual location pay, paid biweekly.
Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA (https://www.stonybrook.edu/commcms/oea/) .
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here (https://www.stonybrook.edu/police/) .
Visit our WHY WORK HERE (https://www.stonybrook.edu/jobs/working-here/) page to learn about the total rewards we offer.
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Job Number: 2503531
Official Job Title: : Senior Staff Assistant
Job Field : Administrative & Professional (non-Clinical)
Primary Location : US-NY-Stony Brook
Department/Hiring Area: : Career Center
Schedule : Full-time
Shift : Day Shift Shift Hours: : 8:30 a.m. - 5:00 p.m. :
Posting Start Date : Sep 24, 2025
Posting End Date : Oct 8, 2025, 11:59:00 PM
Salary: : $65,000
Appointment Type: : Term
Salary Grade: : SL3
SBU Area: : Stony Brook University
Req ID: 2503531
