Job Description
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The College of Built Environments has an outstanding opportunity for an Administrative Specialist for Interdisciplinary Programs to join their team.
About this Opportunity
Reporting to the Associate Dean for Academic Affairs (ADAA), the Administrative Specialist for Interdisciplinary Programs is responsible for independently managing administrative, fiscal, and operational functions for the College of Built Environments' interdisciplinary programs and provides critical support to the Associate Dean for Academic Affairs and the Finance & Administration leadership team. The position ensures effective program management, fiscal accountability, and compliance with University policies while supporting faculty, staff, and students. Work requires independent judgment, initiative, and discretion in handling confidential and sensitive matters.
This position is hybrid eligible with an in-office requirement of at least three days a week based on business needs.
Key Responsibilities
Program Operations and Administrative Management (50%)
Manage administrative operations for interdisciplinary programs, including scheduling, records management, faculty governance support, and program documentation.
Provide executive-level administrative support to the ADAA, including reports, calendar management, meeting coordination, and special initiatives.
Partner with the ADAA on curriculum scheduling, accreditation, and program review processes.
Develop and implement program policies and procedures; ensure compliance and communication across units.
Maintain faculty, staff, and student records, ensuring compliance with HR and University requirements.
Fiscal and Financial Management (35%)
Independently manage and reconcile budgets for interdisciplinary programs, special projects, and designated endowments.
Prepare fiscal reports, projections, and financial analyses for program directors and college leadership.
Process purchasing, travel, reimbursements, and payroll appointments in compliance with UW financial policies.
Collaborate with Finance staff on budget planning, allocations, and fiscal year-end close.
Event and Project Management (15%)
Lead logistics for events sponsored by the ADAA or interdisciplinary programs (symposia, reviews, lectures, workshops).
Support faculty recruitment, alumni engagement, and donor-related activities in collaboration with Advancement staff.
Maintain program archives, shared resources, and contact lists to ensure continuity of operations.
Required Qualifications
To be considered for this opportunity, your application must demonstrate that you meet both the minimum qualifications and any additional requirements listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Minimum Qualifications
Bachelor's degree in business administration, public administration, or related field, or equivalent combination of education and professional experience
Three years of progressively responsible administrative and fiscal management experience, preferably in higher education.
Additional Qualifications
Demonstrated knowledge of financial systems, budget reconciliation, and compliance processes.
Strong organizational, communication, and interpersonal skills, with proven ability to manage competing priorities
Experience handling confidential information with discretion.
Preferred Qualifications
Administrative or fiscal management experience at the dean's office or executive level within higher education.
Proficiency with UW systems such as Workday, MyFinancialDesktop, Ariba, SDB, or Slate.
Event planning and/or project management experience.
Knowledge of UW academic and fiscal policies and procedures.
Working Conditions
Professional staff position based on the Seattle campus, with potential for hybrid flexibility.
Reports to the ADAA and Finance & Administration leadership; collaborates with faculty directors, staff, and students across multiple academic programs.
About the Team
The College of Built Environments (CBE) at the University of Washington brings together architecture, landscape architecture, construction management, real estate, and urban design & planning under one collaborative umbrella. Our mission is to educate and inspire future leaders to create more just, sustainable, and resilient built environments.
With a strong commitment to interdisciplinary teaching, research, and community engagement, we provide students and faculty with opportunities to tackle today's most pressing challenges, climate change, housing, equity, and urban growth, through integrated approaches that bridge design, policy, and practice. At CBE, you'll join a vibrant, collaborative community of scholars, practitioners, and students who are passionate about shaping better futures for people and places around the world.
Compensation, Benefits and Position Details
Pay Range Minimum:
$61,512.00 annual
Pay Range Maximum:
$92,280.00 annual
Other Compensation:
-
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
75.00%
Union/Bargaining Unit:
Not Applicable
About the UW
Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is proud to be an affirmative action and equal opportunity employer (https://hr.uw.edu/eoaa/) . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
