Administrative Services Officer 4 - Magistrate Assistant - General Sessions Court
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Administrative Services Officer 4 - Magistrate Assistant - General Sessions Court
Salary
$75,733.00 Annually
Location
Nashville, TN
Job Type
Full-Time Non Civil Service
Job Number
GSC08025
Department
General Sessions Court
Opening Date
09/24/2025
Closing Date
10/7/2025 11:59 PM Central
Description
Benefits
Questions
Position Description
The Administrative Services Officer 4 is a full-time non civil service position and will serve as an assistant at the Davidson County Magistrate Court located within the Downtown Detention Center assisting Judicial Magistrates with a variety of duties. Magistrate Court is commonly referred to as Night Court although it actually operates 24 hours a day, 365 days a year.
Davidson County Judicial Magistrates process arrestees and set bail/bond pursuant to Tennessee state law. The Magistrate Assistant position will assist the Magistrate on duty by providing essential information, gathering needed information, facilitating compliance with statutory bond conditions, and assisting persons seeking an order of protection. The Magistrate Assistant will work 40 hours a week in 8-hour shifts being assigned to either the morning shift or the afternoon shift or the midnight shift. The intent of General Sessions Court is to hire six (6) Magistrate Assistants in order to staff Night Court 24 hours a day, 365 days a year. It is further the intention that one of the Magistrate Assistants will serve in a supervisory role as it relates to the other assistants and will handle scheduling issues and will serve as the main contact for the Presiding Night Court Magistrate and the General Sessions Court judges.
Typical Duties
Magistrate Assistant will run background checks on all arrestees in the FBI/TBI National Crime Information Center (NCIC) database and report findings to the Judicial Magistrate. The NCIC database is a secure database requiring annual audits and certification.
Magistrate assistant will maintain records in accordance with TBI and FBI procedure.
Magistrate Assistant will meet with arrestees, via video, to determine statutory mandated information on arrestees and provide the information to the Magistrate.
Magistrate Assistant will coordinate with Global Positioning Systems (GPS) providers relating to arrestees who are released on GPS monitoring.
In cases involving certain domestic violence offenses, Magistrate Assistant will contact alleged victims to ensure compliance with Tennessee law regarding GPS monitoring.
Magistrate Assistant will assist persons seeking an order of protection, including non-English speaking petitioners.
Minimum Qualifications
EDUCATION AND EXPERIENCE
Bachelor's Degree plus considerable (3 years) professional experience in an administrative, financial, technical, or related field.
Additional experience may be considered in lieu of education. (1:1 Ratio)
Candidates with accreditations earned in a foreign institute are encouraged to apply.
Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.
Preferred Experience, Knowledge, Skills, and Abilities
Legal & Procedural Knowledge
Ability to understand Tennessee law relating to domestic violence, Orders of Protection, bond conditions, and relevant court procedures
Compliance Standards: Familiarity with legal requirements and protocols related to offender supervision and GPS/electronic monitoring
Privacy & Confidentiality: Adherence to ethical and legal standards protecting sensitive information and protecting arrestee's constitutional rights
Interpersonal & Communication Skills
Interviewing & Communication: Ability to communicate effectively with alleged offenders, victims, law enforcement, and court officials
Conflict Resolution: Skills in managing difficult conversations and de-escalating tense situations
Empathy & Sensitivity: Understanding the dynamics of the criminal justice system
Organizational Skills
Time Management: Managing multiple cases at one time
Record Keeping: Maintaining accurate and organized records of all activities
We are an equal opportunity employer. All individuals, regardless of personal characteristics, are encouraged to apply. Metro Nashville is committed to selecting the most qualified candidate for each of our roles.
Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.
Requests for ADA or other protected accommodations for the recruitment process should be directed to General Sessions Court at 615-862-5199.
Full-time, Civil Service positions -
10 Vacation Days per year (increasing after 5 years of service)
1 Sick Day per month
12 Paid Holidays per year
Public Safety - Sworn and Civilian positions -
20 vacation days per year
3 Personal days per year
1 Sick Day per month
12 paid holidays per year
Part-time, Non Civil Service positions - Visit HR and Benefits webpages for more information.
Full-time, Non Civil Service positions - contact hiring department for benefits information
Seasonal/Temporary positions - no benefits offered.
01
What is the highest level of education you have completed?
No diploma
High School Diploma or Equivalent
Associate's Degree
Bachelor's Degree
Master's Degree
02
How many years of experience in an administrative, financial, technical, or related field do you have?
No Experience
One Year
Two Years
Three Years
Four Years
Five Years
Six Years
Seven Years or More
03
Briefly describe your experience in an administrative, financial, technical, or related field. If none, write "N/A".
04
Briefly describe your knowledge of court procedures, bond conditions and criminal procedure. If none, write "N/A".
05
Briefly describe your experience working with individuals from diverse backgrounds, including victims, offenders, and police. If none, write "N/A".
06
Briefly describe your proficiency with computer systems, including database entry and report generation. If none, write "N/A".
Required Question
Employer
Metropolitan Government of Nashville & Davidson County
Address
Human Resources Department 700 President Ronald Reagan Way, Suite 201 Nashville, Tennessee, 37210
Phone
(615) 862-6640
Website
http://www.nashville.gov/Human-Resources/Employment-Opportunities.aspx
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