Administrative Program Specialist-A
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Administrative Program Specialist-A
Salary
$3,127.00 - $6,136.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
OAS 092425 ERG
Department
Office of Aircraft Services
Opening Date
09/24/2025
Closing Date
10/5/2025 11:59 PM Central
Description
Benefits
Questions
About this Job
The Division of Administration/Office of Aircraft Services has a vacancy. This job title has an assigned pay grade of AS-613.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
The incumbent of this position is the assistant to the Director of Aircraft Services and assists in the day-to-day operations of the statewide aircraft program. This position is also the logistical coordinator for maintaining compliance with all safety and security regulations for Aircraft Services as well as inventory control. The incumbent of this position must contact and coordinate with other State agency personnel, statewide, at all levels from administrative to clerical.
The Division of Administration is the state government's management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:
Overseeing the state's capital construction program
Working to provide state and federal grants for community development
Development of the state budget
Providing technology services
Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes
Minimum Qualifications
Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelor's degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090) .
Job Duties and Other Information
Job Duties:
Responsible for the programmatic functions of the Aircraft Services operations. This operation is Inclusive of, but not limited to the following duties:
1.Coordinates program information by tracking, maintaining and entering all purchased aircraft parts, billed labor costs, fuel purchases and fuel sales into specialized aviation software program.
2.Obtain purchase orders through LaGov and ProACT systems for purchases of aircraft parts, labor, fuel purchases and fuel sales.
3.Maintains proper budgetary reporting by maintaining database and preparing monthly expenditure statements for OFSS.
4.Ensures program compliance to all State and Federal Aviation guidelines and regulations. Then, establishes and implements these program standards and guidelines to ensure complete adherence and effectiveness.
Responsible for the management of all parts, lubricants and fuel inventories. Assures that all purchasing, billing and inventories are all in compliance with State and Federal guidelines and regulations. Oversee and communicate daily with aviation parts and supply vendors and repair service providers.
Coordinate with internal DOA auditors, State Legislative Auditors and Federal Aviation Administration audits. Maintains weekly time entry into LaGov. Manage and conduct training for Safety Program for Aircraft Services. Performs certification and eligibility duties to maintain annual compliance for ProACT, property control and time keeping functions.
All other duties as assigned.
Position-Specific Details:
Appointment Type: This vacancy will be filled by new hire or by promotion of a current permanent status classified employee.
Louisiana is a "State as a Model Employer" for People with Disabilities.
How To Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.
A criminal history check may be conducted on all new hires as well as employees changing positions including promotions, demotions, details, reassignments and transfers.
Also, prospective employees may be subject to pre-employment drug testing.New hires will be subject to employment eligibility verification via the federal government's E-verify system.
*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.
For further information about this posting, please contact:
Erica R. Gay
HR Specialist
Division of Administration/Office of Human Resources
email:Erica.Gay@la.gov
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
02
CE: Explain your rating by providing specific and relevant examples in the box below.
03
MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
1= I have no experience and/or am uncomfortable making accurate judgments
2= I have limited experience or require assistance to make accurate judgments
3= I can make accurate judgments
4= I can make accurate judgments and help others improve their ability to make accurate judgments
04
MAJ: Explain your rating by providing specific and relevant examples in the box below.
05
MR: Rate your ability to manage resources based on our definition: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
1= I have no experience and/or am uncomfortable managing resources
2= I have limited experience or require assistance to manage resources
3= I can manage resources
4= I can manage resources and help others improve their ability to manage resources
06
MR: Explain your rating by providing specific and relevant examples in the box below.
07
Do you have any prior experience in the aviation industry?
Yes
No
08
Please describe your experience in the aviation industry. If this does not apply to you, enter N/A.
09
Do you have any purchasing experience?
Yes
No
10
Please describe your purchasing experience. If this does not apply to you, enter N/A.
11
Do you have budget preparation experience?
Yes
No
12
Please describe your budget preparation experience. If this does not apply to you, enter N/A.
13
Do you have experience in inventory control and organizing inventory?
Yes
No
14
Please describe your experience in inventory control and organizing inventory. If this does not apply to you, enter N/A.
15
Do you have experience in accounts receivables/billing?
Yes
No
16
Please describe your experience in accounts receivables/billing. If this does not apply to you, enter N/A.
17
Please indicate which of the following functions you have prior experience performing: human resources liaison property control timekeeping safety officer
human resources liaison
property control
timekeeping
safety officer
18
Please describe your experience in property control, timekeeping, functioning as a safety officer, or functioning as a human resources liaison. If this does not apply to you, enter N/A.
19
Please describe your experience using LaGov HCM/ECC, LaGov eProcurement (SRM), or ProAct information systems. If this does not apply to you, enter N/A.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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