NY HELP Yes
Agency Attorney General, Office of the
Title Accountant Aide or Accountant Aide Trainee
Occupational Category Financial, Accounting, Auditing
Salary Grade NS
Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)
Salary Range From $40720 to $65061 Annually
Employment Type Full-Time
Appointment Type Contingent Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Workweek Mon-Fri
Hours Per Week 37.50
Workday
From 8:30 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? Yes
County Albany
Street Address NYS Office of the Attorney General
The Capitol
City Albany
State NY
Zip Code 12224
Duties Description - Receive, review, and verify payments made to the Civil Recoveries Bureau.- Post payments to appropriate accounts in the Bureau's SilverCar database and maintain log of non-SilverCar account payments in an Access database. - Organize and prepare checks for deposit, verify deposit items and totals, prepare and deliver receipt log to Finance.- Verify monthly disbursements by the Bureau to its client agencies.- Prepare daily, weekly, and monthly reports and supporting documentation for distribution to client agencies.- Create spreadsheets to support accounting and auditing systems and activities. - Prepare daily, weekly, and monthly reports of receipts for the E-payment system currently in development.- Monitor daily E-payment receipts and its automated accounting system to ensure that accounts are properly credited.- Track, compile, and render statistical reports relative to payment @types (check vs. electronic) received by Bureau.- Post Offsets, advised-payments, returned checks, and refunds.- Process returned checks and refunds; prepare letters to debtors and memos to file. - Process checks request and subpoena fees.- Process payments to be maintained in the STIP Escrow account. - Review for accuracy and process requests for refunds made through the Statewide Offset Program, including NOBS requests.- Review Civil Recoveries Bureau Purchase Card purchases, reconcile monthly statements, and submit appropriate reports to Budget.- Participate in training classes for the Travel Module offered by the SFS.- Review all Bureau Chief level travel authorization requests and travel reimbursement requests to assist in ensuring compliance with Agency policies and procedures. Instruct and oversee the activity of clerical staff who support travel-related tasks- Prepare and process vouchers for payment of employee reimbursement and other payments, as assigned.- Review and analyze the efficacy of bureau accounting procedures and propose adaptive modifications as circumstances warrant- Learn the various tasks of the Operations Unit and provide back-up when necessary. - Maintain a solid working knowledge of Word, Access, and SilverCAR.- Perform other duties as assigned.
Minimum Qualifications NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. NON-COMPETITIVE QUALIFICATIONS: - Accountant Aide (PEF SG 13, current starting salary $50,844, job rate $65,061)Twelve semester credit hours of accounting, auditing, or taxation courses and either two years of gathering, preparing, and updating financial data, financial reports, and records; or reconciling accounts and data, reviewing accounting and auditing reports, and verifying accuracy of calculations, balances, and supporting documentation; or assisting accountants or auditors conducting financial and program audits by counting, verifying, and reconciling inventory and cash on hand, determining and verifying the accuracy and propriety of transactions, records, reports, and statements.- Accountant Aide Trainee 2 (PEF NS Equated SG 11, current starting salary $45,494, job rate $58,447)Nine credit hours in accounting, auditing, or taxation courses and either 18 months of experience gathering, preparing and updating financial data, financial reports, and records; or reconciling accounts and data, reviewing accounting and auditing reports, and verifying accuracy of calculations, balances, and supporting documentation; or assisting accountants or auditors conducting financial and program audits by counting, verifying, and reconciling inventory and cash on hand, determining and verifying the accuracy and propriety of transactions, records, reports, and statements.- Accountant Aide Trainee 1 (PEF NS Equated SG 9, current starting salary $40,720, job rate $52,413)Six credit hours in accounting, auditing, or taxation courses and either one year of experience gathering, preparing and updating financial data, financial reports, and records; or reconciling accounts and data, reviewing accounting and auditing reports, and verifying accuracy of calculations, balances, and supporting documentation; or assisting accountants or auditors conducting financial and program audits by counting, verifying, and reconciling inventory and cash on hand, determining and verifying the accuracy and propriety of transactions, records, reports, and statements.Successful completion of a two-year traineeship leads to appointment as an Accountant Aide, SG-13.OTHER WAYS TO QUALIFY:Reachable on the Department of Civil Service Eligible list for Accountant Aide Trainee 1. OREligible for a lateral transfer or eligible for transfer under 70.1 of the Civil Service Law by having one year of permanent competitive service in an appropriate title. To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website. OR 55 B/C: This position is eligible for 55b/c appointment, and candidates with 55b/c eligibility are encouraged to apply. To be eligible for a 55b/c appointment, the candidate must be enrolled in the Civil Service 55b/c program and meet the minimum qualifications listed above.
Additional Comments HOURS The agency's hours of operation are Monday through Friday, between 8:30 a.m. and 5:00 p.m. (37.5 hours/week). Scheduling determinations depend on the needs of each Bureau and will be communicated during interviews. We are seeking talented and motivated support staff to work with our attorneys in the State's law firm. The selected candidate will be part of a fast-paced office, gaining experience while providing public service on behalf of the State of New York. The Attorney General serves the public interest of all New Yorkers in matters affecting their daily lives, enforcing laws to protect consumers, tenants, patients, workers, investors, and charitable donors. The office coordinates statewide civil and criminal investigations, promoting economic and social justice, encouraging harm-reducing public health strategies, and preserving the state's environment. Careers with the State offer multiple benefits, including paid vacation leave (13+ days per year), sick leave, paid State holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and training, eligibility for public student loan forgiveness, and job stability with promotional opportunities. Workplace flexibilities include multiple options for employees, including telecommuting (up to two days per week) and alternative work schedules.For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller (OSC) in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.The Office of the NYS Attorney General (OAG) cannot provide sponsorship for work authorization. Candidates need to be authorized to work in the United States to be employed by this agency. It is incumbent upon employees to maintain work authorization for the duration of their employment with the OAG.
Some positions may require additional credentials or a background check to verify your identity.
Name Human Resources Management Bureau
Telephone (518) 776-2500
Fax
Email Address HR.Recruitment@ag.ny.gov
Address
Street Office of the New York State Attorney General
The Capitol
City Albany
State NY
Zip Code 12224
Notes on Applying In your submission, you must provide sufficient information to determine from your resume and/or cover letter that you meet the minimum qualifications stated above. If a certificate or degree is required to demonstrate that you meet the minimum qualifications, you must provide proof that you hold the required certificate or degree. To apply, please send your resume, cover letter, and a copy of your degree/transcript (if applicable) to HR.Recruitment@ag.ny.gov. Be sure to include the Vacancy # and Title of the position in the subject heading of your email. Candidates from diverse backgrounds are encouraged to apply.The OAG is an equal opportunity employer and is committed to workplace diversity.
