Administrative Assistant

Janicki Industries Inc. • Sedro-Woolley, WA • 23h ago

Janicki Industries is an innovative, family-owned aerospace company located at the foot of the Cascades. We focus on engineering and manufacturing complex projects for companies in the aerospace, defense, and space industries. We are looking for a Administrative Assistant to join our growing team.

This position is located on-site in Sedro-Woolley, WA.

POSITION DESCRIPTION

Provides customer service to other employees/shops

Provides temporary security badges for customers and visitors

Interfaces with cell managers/project managers/mechanical engineers/customers/executives

Receives and carries out directions from designated supervisors

Navigates SAP, Janicki Industries Project Data Management system (PDM)

Tracks work orders - Familiarity with SAP is desirable

Orders inventory/supplies for the administrator office/cell managers/project managers

Prints, files and processes work orders ensuring they are stamped and dated and turned in

Creates reports, from SAP and creates tables and graphs per management team's direction

Processes training records into enterprise system, as required

Processes employee requests for vacation, sick leave, and time off

Manages timecard edits and approvals

Works with accounting department to ensure employee time cards and pay roll is processed correctly

Works with companies who provide temps, to ensure employee time cards and pay roll is approved/processed correctly

Meets daily on the production floor with supervisors and employees providing on site customer service

Performs other duties as assigned

Behavior: The incumbent must work well under pressure, meeting and completing multiple deadlines. The incumbent shall, at all times, demonstrate cooperative behavior with colleagues and supervisors.

Being at work on time and maintaining good attendance is a condition of employment and is an essential function of your job.

QUALIFICATIONS

Due to our ITAR and EAR regulations, applicants must be a US Citizen or of Legal Permanent Resident Status as defined by 8 U.S.C. 1324b (a) (3).

This position requires the ability to obtain a U.S. Secret Security Clearance (U.S. Citizenship Required). Janicki will assist with gaining this access once employed. Special Access Program or other Government Access Requirements are mandatory for this position and requires candidate agreed to enter a Continuous Evaluation program.

EDUCATION/EXPERIENCE

High school diploma or GED is required. One year of experience in a directly related field may be substituted for education.

One year of technical school may be substituted for experience.

Must be detailed oriented, self-starter, able to work independently, organized with excellent customer service skills.

Proficient with MS office suite, with emphasis on Excel, experience with SAP desirable. Must have effective verbal and written communication skills in the English language.

Ability to speak and understand Spanish also is preferred. Must have above average computer skills.

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