Job Description
The Administrative Director exercises management responsibility over the business and operational activities of the Department of Public Health. This individual is responsible for establishing short and long term goals and objectives in line with Mount Sinai Health System as well as ensuring compliance with federal, state and city regulatory agencies.
Qualifications
Bachelors degree; Masters degree preferred, with applicable experience
5+ years of experience in health care finance or administration; experience in strategic planning and execution, formulating policy, building and developing financial plans, managing resources and leading successful teams.
Experience managing NIH training and research grants; experience with administrative oversight of educational programs preferred.
Intermediate skills with MS Office
Exceptional written and oral communications skills
Exceptional attention to detail and accuracy
Analytical and problem solving skills
Managerial skills including budgeting and finance
Responsibilities
Provides administrative direction and coordination in the formulation, interpretation and administration of current and long range policies, procedures and programs.
Establishes goals and objectives for each department that are consistent with Mount Sinai Health System policies and federal, state and local regulations.
Collaborates with the Department Chair to develop short term and long range plans.
Interprets and administers policies regarding hiring, payroll, appointments and promotions, placement and orientation of all faculty and/or staff.
Reviews and approves all reclassifications, new positions and salary increases. Directs and coordinates the performance appraisal system for all faculty, professional staff and biweekly employees.
Creates business plans to support hiring of new research and teaching facilities.
Provides oversight to management staff to ensure compliance with established practices, to implement new policies, and to keep employees aware of changes and current standards.
Supports the educational aspects of the Department in conjunction with Public Health and Healthcare Administration (PHHA) program leadership and staff.
Ensures compliance with regulatory, insurance and ethical standards regarding safety of patients, employees and property. Identifies contingency plans for potential risks.
Encourages collaboration among divisions to effectively coordinate and implement operational activities; facilitates and encourages effective communications across functional areas.
Plans budget needs by analyzing short and long-term program plans. May collaborate with the Finance Director to assure the completion of the annual budget and subsequent monitoring of financial status of the department, unit or division.
Ensures the financial systems are in place to properly run the department. Ensures compliance with MS Health System policies and procedures.
Implements quality assurance programs and oversees monitoring activities to meet standards and regulations of accrediting agencies such as Joint Commission on the Accreditation of Healthcare (JCAHO), Commission on Accreditation of Rehabilitation Facilities (CARF) and New York State and City Department of Health.
Responsible for the financial management of all Department programs, including the Clinical Translational Science Award (CTSA) in the Office of Research Services, Public Health educational degree programs (MPH, MHA, BIO, CLR), training grants and faculty research portfolios.
Specific responsibilities related to the CTSA are:
Oversees the process and provides guidance in the preparation of budgets, Grants & Contracts Office/Institutional Review Board paperwork, application forms, no cost extensions, and subcontracts.
As part of the Office of Research Services, develops and provides education and and training in grant management to the Mount Sinai Health System research community
Specific responsibilities related to PHHA are:
Oversees the development and management of annual budgets for educational programs, including tuition revenue, instructional costs, program support, staff and recruitment activities.
Partners with program leadership to produce multi-year financial forecasts and business models for new offerings
Conducts tuition and fee analyses, enrollment projections, and scenario planning to guide resource allocations.
Responsible for the oversight and management of pre and post-award administration for CTSA, research and training grants
Analyzes and/or oversees analysis of monthly grant activity, department funds, monitors grant and department funds spending reports and expenditures posted to assigned grant projects, and serves as a liaison to Grants & Contracts Office, Sponsored Projects, and Finance departments and other collaborating departments to ensure grants are being properly managed; approves HR and financial transactions
Chairs department committees and participates in hospital committees as assigned.
Supervises administrative staff as needed
About Us
Strength through Unity and Inclusion
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.
About the Mount Sinai Health System:
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
Equal Opportunity Employer
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.
Compensation Statement
Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $95450 - $143175 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
