Administrative Coordinator
POSITION DETAILS
ABOUT JOHN JAY COLLEGE
John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) and an internationally recognized leader in educating for justice. Led by President Karol V. Mason, John Jay is a federally designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility. John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups in higher education.
A Carnegie designated Research Institution, the College participates in the doctoral programs of the Graduate Center of CUNY, and offers bachelor's and master's degrees both in traditional criminal justice-related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. The College seeks staff and faculty members who thrive in multicultural academic environments and are committed to access and excellence in higher education.
POSITION OVERVIEW
Under the Mayor's College Access for All Initiatives, City University of New York (CUNY) partnered with New York City Department of Education (NYCDOE) to implement CUNY Explorers to ensure that every student in grades 6 through 10 will be exposed to a college-going culture and will have the opportunity to visit a college campus. Early college readiness programs like CUNY Explorers set the foundation for success in high school, college, and beyond. CUNY will host over 45,000 6th through 10th grade students for an interactive and meaningful college experience during the 2025-2026 academic year.
Reporting to the CUNY Explorers Manager at John Jay College, the Administrative Coordinator will support the development, implementation and oversight of the initiative at the campus. S/he will coordinate approximately 4 to 6 "Campus Visit Guides." Visit Guides are undergraduate students recruited, hired, and trained to provide an educational experience for a cohort of visiting 6th through 10th grade students and their chaperones.
In addition to the duties enumerated in CUNY Title Overview, responsibilities include:
In conjunction with the Central Office program team and DOE staff, coordinate school visits and work with campus and University offices to provide effective interactive program activities.
Assist in the recruitment and oversight of CUNY students to serve as Campus Visit Guides.
Monitor and coordinate an online scheduling system that will allow DOE schools to select a visit date and provide all relevant contact information; follow up with schools as needed to ensure a successful visit.
Assist in the implementation of the orientation, training and ongoing professional and leadership development for Visit Guides.
Coordinate the program's administrative and operational activities, including processing payroll for Visit Guides.
Under the supervision of the campus administrator, coordinate with relevant college departments with regard to program logistics (space, student meals, workshop leaders, campus security, etc.).
Collect and retain data for report outcomes to relevant college leaders.
Maintain a database of staff and school information; document and submit to Central Office summaries of visits and observations.
Participate in University-wide meetings as needed.
Support related administrative functions in the host department.
QUALIFICATIONS
Bachelor's Degree required.
PREFERRED QUALIFICATIONS
Strong verbal and interpersonal communication skills to work and interact effectively, collaboratively, and cooperatively with a diverse community of students, faculty, staff and external constituents in a large centralized public university system.
Detail oriented with strong presentation and group facilitation skills.
Experience evaluating performance and analyzing data/metrics.
Ability to perform successfully in a multi-faceted, fast-paced, time-sensitive, and demanding student-focused and responsive operation serving both internal and external constituents.
Computer proficiency using standard office software programs/applications.
Knowledge of high school and college academic skills and requirements preferred.
Understanding of high school and college support services and administrative processes preferred.
Ability to listen and respond effectively to stakeholders' concerns and interests.
Ability to work independently and as part of a team.
Ability to speak more than one language is a plus.
CUNY TITLE OVERVIEW
Supports projects, initiatives, and activities that impact an academic or administrative department.
Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
May supervise office staff and student workers.
Performs related duties as assigned.
Job Title Name: Administrative Coordinator
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
$66,144 - $79,784
Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
If you are viewing the job posting on John Jay College website or in CUNYFirst, please select the "Apply Now" button. If you are viewing the job posting on any other website, please follow the instructions below:
-Go to www.cuny.edu and click on "Employment"
-Click "Search job listing"
-Click on "More options to search for CUNY jobs"
-Search by Job Opening ID number 30719
-Click on the "Apply Now" and follow the instructions
Once you have registered or logged in with your user name and password, upload your cover letter, resume, and the names and contact information of three professional references as one document.
CLOSING DATE
The review of resumes will begin on October 7, 2025
The posting closes on October 24, 2025
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
30719
Location
John Jay College
