Administrative Assistant

Adecco US, Inc. • San Jose, CA • 1d ago

Administrative Assistant - Recruitment & HR Support

About the Role

Adecco is looking for an organized, proactive Administrative Assistant, for a local client in San Jose, CA to support their HR team-primarily with recruitment coordination and general HR tasks. This role is perfect for someone who's detail-oriented, a strong communicator, and able to juggle multiple priorities in a fast-paced environment. You'll help keep our hiring process running smoothly, support employee onboarding and offboarding, and pitch in with office admin needs.

Schedule: Monday to Friday 830am to 5pm

Pay: $22 to $25 an hour

What You'll Do

Recruitment Support (about 70%)

Post and update job openings on internal/external boards.

Coordinate with recruiters and hiring managers on candidate submissions and interviews.

Review resumes and applications for alignment with job requirements.

Schedule interviews across teams, time zones, and formats.

Be the main point of contact for candidates, ensuring a positive experience.

Maintain accurate records in the applicant tracking system (ATS).

Prepare and track Personnel Action Forms (PAFs).

Track and report recruitment metrics like time-to-fill and pipeline status.

HR & Admin Support (about 30%)

Support onboarding (collect documents, coordinate with IT and Security, organize files).

Assist with offboarding (collect assets, update records).

Maintain accurate personnel files (digital and hard copy).

Help coordinate employee events, trainings, and meetings.

Order catering/supplies and support general office needs.

Keep employee contact lists updated.

Handle sensitive info with confidentiality.

Partner with the HR team and Office Coordinator on cross-functional projects.

What We're Looking For

Associate degree (or equivalent experience); HR or admin certifications are a plus.

1-2 years' experience in HR, recruitment, or admin coordination.

Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint); ATS experience a plus.

Strong organizational skills with great attention to detail.

Proactive, resourceful, and able to prioritize effectively.

Comfortable learning new tools and adapting quickly.

Great communicator and collaborative team player.

Able to maintain confidentiality and professionalism at all times.

Pay Details: $22.00 to $26.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the @type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://uat.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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