Executive Assistant to the VP of OPs, HR and Finance

Ensign-Bickford Aerospace and Defense • Simsbury, CT • 1d ago

This opportunity is located within our Ensign-Bickford Aerospace & Defense Company business, a global leader of mission-critical hardware and systems solutions including precision energetics systems and innovative explosive solutions. Click here (https://www.eba-d.com/) to learn more.

Job Description

Job Title: Executive Assistant to the VP of OPs, HR and Finance

Job Summary:

Ensign-Bickford Aerospace & Defense Company (EBA&D)

EBAD is seeking a proactive, detail-oriented, and highly organized Executive Assistant to support our Vice President of Operations, Finance and HR, working in close collaboration with the Executive Assistant to the President. This role is designed as a strategic development opportunity, serving as a succession plan for the Executive Assistant to the President.

This is a fast-paced, high-visibility role where you'll play a key part in keeping our leadership team operating smoothly and efficiently. You'll also have the opportunity to contribute across departments, manage events, and support core business functions. If you're someone who thrives on variety, builds strong relationships, and takes pride in staying one step ahead-this role is for you.

Key Responsibilities:

Provide high-level administrative support to VP Operations, Finance, and HR including calendar management, travel coordination, meeting scheduling, and expense reporting.

Shadow and support the Executive Assistant to the President, gaining insight into executive-level coordination and strategic initiatives.

Maintain meeting cadence by organizing 1:1s and functional team meetings for all three leaders.

Coordinate internal and external events such as town halls, team-building activities, and leadership sessions.

Assist with facilities-related projects such as renovation coordination and safety committee activities.

Help maintain kitchen and conference room spaces in the administrative areas; manage office and site vendors as needed.

Provide flexible administrative support to other departments as needed.

Serve as a back-up for front desk coverage when the Receptionist is out of the office, ensuring a welcoming and professional environment.

Requirements:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with strong expertise in Outlook Calendar management.

Exceptional organizational skills with a keen eye for detail and the ability to manage multiple priorities in a dynamic environment.

Strong verbal and written communication skills.

Demonstrated ability to handle confidential information with professionalism and discretion.

Comfortable interacting with all levels of staff, including executive leadership and external stakeholders.

Eagerness to take on special projects and continuously expand your skill set.

Preferred Qualifications:

Bachelor's degree is strongly preferred in Business Administration, Communications, or a related field.

Associate degree accepted with substantial relevant experience (10+ years in executive-level administrative support).

Minimum of 10 years of administrative or office management experience.

Prior experience supporting senior or executive leadership.

Familiarity with ERP systems (e.g., IFS) and collaboration tools like SharePoint.

Exposure to visual management systems and process improvement tools.

Ensign-Bickford Aerospace & Defense Company is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.

Ensign-Bickford Industries, (http://e-bind.com) (EBI), founded in 1836, is a privately-owned high technology conglomerate that participates in businesses that are relevant to the future of the world and have multigenerational growth prospects. As One EBI, we innovate in science and technology for the safety, health, and well-being of society, creating exceptional long-term value.

Watch the video above to learn more about some of the incredible challenges we take on every day to deliver the best product for our customers, and ultimately the world.

Ensign-Bickford Industries (EBI) is a global science and technology organization with unparalleled leadership positions in attractive industries and markets. We are EBI, positioned to take on some of the world's most complex technological and scientific challenges in diagnostics, pet food science, and aerospace and defense.

Click here to learn about our Core Values (https://ensign-bickfordind.com/ebi-core-values/)

We conduct business in a manner that reflects the highest human and ethical standards. With that commitment to mutually beneficial partnerships and a belief in the efficacy of genuine economic and social service, this cornerstone is the foundation of who we are as a company and our winning vision.

AFB International (http://www.ensign-bickfordind.com/subsidiaries/afb-international/)

AFB is the leader in pet food flavor enhancers. Ensuring product performance for pet food manufacturers-and their customers-is our business.

Cawood (https://cawood.co.uk/)

Cawood is the UK's leading scientific group, recognized for its technical capability and value-added service to customers in land-based industries.

? Ensign-Bickford Aerospace & Defense Company (http://www.ensign-bickfordind.com/subsidiaries/ensign-bickford-aerospace-defense/)

EBAD is a global leader in precision energetic systems and other innovative explosives, non-explosive and electromechanical solutions for the defense and aerospace markets.

? EnviroLogix (http://www.ensign-bickfordind.com/subsidiaries/envirologix-inc/)

EnviroLogix is an industry leader in the development and manufacturing of tests for the rapid detection of GMOs and mycotoxins throughout the worldwide food production chain.

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