Job Description Summary
The role involves providing comprehensive support to the Plant Leader through efficient calendar management, communication handling, and operational coordination. Key responsibilities include organizing meetings and events, compiling data for reports, and tracking progress on critical tasks. The position requires proactive problem-solving, stakeholder engagement, and administrative duties such as expense reporting and record maintenance. Additionally, the role supports project management efforts to streamline processes and resolve operational challenges, ensuring the Plant Leader's priorities are effectively executed.
Job Description
Job Title
Executive Administrative Assistant
Company Intro/About Us
GE Aerospace is a world-leading provider of jet engines, components, and systems for commercial and military aircraft. At GE Aerospace, we are committed to innovation, safety, and delivering high-quality solutions that power the future of flight. Working here means being part of a team that values collaboration, respect, and continuous improvement.
Site, Business, OR Functional Area Overview
If you want to be part of something special, consider a career opportunity at our
advanced technology engine services overhaul facility. Here, employees are helping to restore commercial and military jet engines to their fullest functionality, efficiency, and performance. We have experienced teams working in plasma, frame and wire spraying, polyurethane and sermetel painting as well as heat treating, brazing, and TIG welding operations. In addition to comprehensive internal engine repair/overhaul, we also operate a world-class evaluation and testing facility that's FEDEC capable.
Role Overview
As an Administrative Assistant, you will provide critical administrative support to the Plant Leader and leadership team. This role is on-site and involves managing schedules, coordinating meetings, and supporting operational initiatives to ensure smooth day-to-day operations. Your work will play a vital role in enabling the team to meet its goals and deliver high-quality results.
Key Responsibilities:
Calendar and Coordination: Manage the Plant Leader's schedule, including meetings, appointments, and travel arrangements. Prepare agendas, reserve meeting spaces, and ensure timely follow-up on action items.
Communication Support: Serve as the primary point of contact for internal and external stakeholders, handling emails, calls, and inquiries with professionalism. Draft and proofread correspondence, reports, and presentations.
Operational Support: Assist in coordinating facility-wide initiatives, such as consolidating daily status updates from department leaders or tracking progress on critical operational tasks.
Data and Reporting: Compile and organize data for reports, dashboards, or presentations to support decision-making.
Meeting and Event Logistics: Arrange logistics for leadership meetings, facility-wide events, or team offsites, including venue setup, catering, and material preparation. Take detailed notes and track action items.
Stakeholder Engagement: Build and maintain professional relationships with department heads, suppliers, and team members to support operational needs.
Administrative Duties: Maintain organized records, process expense reports, track budgets, and manage office supplies or other administrative logistics.
Problem Anticipation: Proactively identify and address potential issues, such as scheduling conflicts or operational delays, to keep priorities on track.
Project Assistance: Support the Plant Leader in managing key projects, ensuring timely execution and follow-up.
The Ideal Candidate
The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced manufacturing environment. They are a strong communicator, highly organized, and capable of multitasking while maintaining a sense of priority.
Basic Qualifications
High School Diploma or GED
Minimum of 3 years of administrative support experience
Preferred Qualifications
Experience with computer applications such as SSS, Excel, SAP, and Gensuite
Ability to perform basic functions in Excel, including navigating files, data input, copy/paste, and sums
Detail-oriented with strong organizational skills
Work experience in a manufacturing environment
Strong communication skills and ability to learn and understand policies, practices, and procedures
Ability to multitask and prioritize effectively
Strong interpersonal skills and ability to work independently
SAP/ERP experience
Additional Information
Shift details: first shift
Background and drug screening required
Work authorization: U.S. citizenship required
Environmental notes: Exposure to manufacturing environments
Closing
Join GE Aerospace and be part of a team that's redefining the future of flight. Together, we'll deliver safe, high-quality solutions that make a difference.
Export Control Language:
GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a background investigation and drug screen.
This role requires access to U.S. export-controlled information. Therefore, for applicants who are not U.S. lawful permanent residents, U.S. Citizens, or have been granted asylee or refugee status (i.e., not a protected individual under the Immigration and Naturalization Act, 8 U.S.C. 1324b(a)(3), otherwise known as a U.S. Person), employment will be contingent on the ability to obtain authorization for access to U.S. export-controlled information from the U.S. Government.
Additional Information
GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation. GE Aerospace is an Equal Opportunity Employer (https://www.eeoc.gov/sites/default/files/2022-10/22-088\EEOC\KnowYourRights\10\20.pdf) . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).
Relocation Assistance Provided: No
GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
