Assistant Accounting Manager

Combined Jewish Philanthropies • Boston, MA • 3h ago

Job Description

Passion. Purpose. Impact. CJP is at the heart of Greater Boston's Jewish community, but our reach is felt around the world. Ranked by BBJ as Massachusetts' largest non-profit organization - CJP is a philanthropic investor and mobilizer of people, resources, and skills that make a bigger difference locally and globally.

Reporting to the Accounting Manager, Philanthropic Asset Services (PAS), the Assistant Accounting Manager will work in collaboration with other members of the team to ensure the proper and timely operations of the Donor Advised Fund Program (DAF), as well as other programs within PAS. The Assistant Accounting Manager will be solely responsible for reviewing journal entries and posting them to the general ledger, producing various reports, prepare year-end journal entries, assist during audit time, and manage the production of the DAF quarterly reports. This position will eventually have three direct reports.

CJP is not able to offer visa sponsorship for this position. Candidates must be authorized to work in the United States without visa sponsorship.

Essential Functions:

·Lead the day-to-day operations of the PAS team, ensuring deadlines are met including grant payments, additions, and disbursements/withdrawals. Ensure a timely month end close.

·Prepares year-end closing entries, including life insurance, annuities, charitable gift annuity, bequests receivable, and other trusts.

·Reviews all PAS activity in the general ledger. This includes monthly activity, monthly performance, and correcting entries.

·Performs reconciliation on all accounts and identifies errors.

·Prepares year-end closing entries, including life insurance, annuities, Charitable Gift Annuity, Bequests Receivable, and other Trusts.

·PAS Reports - Produces all reports, including but not limited to: Endowment Status Report, Assets Under Management, Four Square Report, JCEP inflow/outflow,

·Maintains schedules for contributions and disbursements for the DAF funds and reconcile to the general ledger monthly.

·Review and approve weekly contribution and disbursement wires that are dispersed into different investment funds.

·Oversees and manages the annual external audit process.

·Collaborate with internal stakeholders to prepare ad hoc reports as needed.

·Review and approve DAF Quarterly statement PDF files for accuracy prior to donor receipt.

·Serve as backup to all functions on the PAS team.

·Consistently work towards process improvements and best practices for accounting procedures and processes.

·Reviews and approves bank transfers initiated by the PAS team.

·Ensures the Wire Book is complete and that all wire requests have proper signature.

·When auditors send their selections, gathers all backup for said items.

·Prepares various schedules, guided by the Accounting Manager, as needed.

Other:

·To ensure both continuity of work and a panoramic perspective on the different components of the program, the Assistant Accounting Manager will learn how to perform every task done by the team.

·Consistently work towards process improvements and best practices for accounting procedures and processes.

·Serve as a secondary reviewer and approve bank transfers initiated by the PAS team.

·Other duties as assigned with or without accommodation.

Organizational Relationships/Scope: Reports to Accounting Manager, Philanthropic Asset Services. Two direct reports.

Working Conditions:

Hybrid Work Schedule: CJP staff follow a hybrid work model. On-site work is required on Tuesdays and Wednesdays, while remote work is an option on Mondays, Thursdays, and Fridays with occasional in-person meetings on those days.

Physical Requirements: This role involves remaining in a stationary position, often sitting or standing for prolonged periods, primarily working at a computer. Staff need to be able to carry a laptop and bag to and from the office.

Inclusivity: We are committed to creating an inclusive environment for individuals of all abilities and backgrounds.

Requirements

Education:

BA/BS degree in finance, accounting, or related field

Experience:

3-5 years of related general accounting experience

Prior experience in supervisory or team lead roles is highly valued

Nonprofit experience a plus

Experience with Donor Advised Funds and Endowments a plus

Skills/Competencies:

Strong verbal and written communication skills

Strong customer service orientation with the ability to be pleasant and tactful under all circumstances and maintain confidentiality

Super-user of Microsoft Word, One Note and Excel, including the ability to determine which is the best software for the task

Knowledge of Generally Accepted Accounting Principles

Detail-oriented individual with high degree of accuracy while processing tasks efficiently, and ability to solve problems alone or with others

Ability to follow procedures and maintain consistency, manage time, and meet deadlines

Skills in interpersonal relations to ensure effective communication with a multi-cultural population.

Ability to be flexible and adaptable to changes and shifting priorities.

Ability to supervise, mentor staff; delegate tasks and manage workload priorities.

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