Summary The Tumor Registrar is a staff position located under the HIM section of HAS Service at the Charles George Veterans Affairs Medical Center. This position supports the care and treatment given to patients with malignant conditions. Incumbent is responsible for coding, abstracting and reporting required information and data elements related to the tumor registry. A Recruitment/Relocation Incentive may be authorized for Highly Qualified Applicants. Responsibilities The duties and responsibilities of the MRT - Cancer Registrar includes, but is not limited to, the following: Utilizes information from Commission on Cancer, American College of Surgeons Cancer Program guidelines, National VA Oncology Program and NCI SEER Program. Identifies and codes pertinent information regarding patient's diagnosis including demographics, diagnosis, site and histology, diagnostic procedures, extent of disease, and treatment. Utilizes pertinent references such as coding references to ensure complete and accurate data is captures. Understands anatomy and physiology, medical terminology, the structure and physiology of major anatomical systems and major disease processes. Utilizes specific resources, such as medical references, accepted nomenclatures, accepted disease and operation classification systems, medical dictionaries, manuals, textbooks, and glossaries. Uses medical terminology related to every professional specialty, particularly in relation to neoplastic disease. Uses VISTA Tumor Registry database to enter, edit, update, list, delete and print relevant cases. Assembles and disseminates data collected within the Tumor Registry database when called upon for information. Submits the data on a monthly basis to the VA Central Cancer Registry, American College of Surgeon's National Cancer Database, and the state's tumor registry program. Comprehends the differences in methods of diagnosis, sequence for each primary tumor, benign or malignant tumor, primary site versus meta-static site, diagnostic procedures versus therapeutic surgery, and first course treatment versus subsequent treatment. Manages time (specifically schedules), prioritizes deadlines and requests, and maintains organizational standards. Communicates appropriately both verbally and in writing with professional, administrative, and technical personnel. Performs other related duties as assigned. Work Schedule: M-F 0730 - 4:00pm Virtual: This is not a virtual position. Functional Statement #:000000 Relocation/Recruitment Incentives: A Recruitment/Relocation Incentive may be authorized for highly qualified applicants. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job. Selective Service Registration is required for males born after 12/31/1959. Must be proficient in written and spoken English. You may be required to serve a trial period. Subject to background/security investigation. Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Must pass pre-employment requirements prior to appointment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). Qualifications Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met. Basic Requirements: Citizenship. Be a citizen of the United States. Non-citizens may be appointed when it is not possible to recruit qualified citizens in accordance with 38 U.S.C. § 7407(a). English Language Proficiency: MRT (Cancer Registrar) candidates must be proficient in spoken and written English to be appointed as authorized by 38 U.S.C. § 7403(f). Experience and Education: Experience. One year of experience that indicates knowledge of medical terminology and general understanding of the health record. Six months of the required one year of experience must have provided the knowledge, skills, and abilities (KSAs) needed to perform MRT work. OR Education. Two years above high school with a minimum of 12 semester hours directly related to MRT work (e.g., courses in medical terminology, anatomy and physiology, and introduction to health records). OR Experience/Education Combination. Equivalent combinations of experience and education are qualifying. The following educational/training substitutions are appropriate for combining education and experience:(a) Six months of experience that indicates knowledge of medical terminology and general understanding of the health record and one year above high school with a minimum of six semester hours of health information technology courses.(b) Successful completion of a course for medical technicians, hospital corpsmen, medical service Specialists, or hospital training obtained in a training program given by the Armed Forces or the U.S. Maritime Service under close medical and professional supervision. Training may be substituted on a month-for-month basis for up to six months of experience, provided the training program included courses in anatomy, physiology, and medical record techniques and procedures. The position requires six additional months of experience that indicates knowledge of medical terminology and general understanding of the health record. (Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.) Grandfathering Provision: All persons employed in VHA as a MRT (Cancer Registrar) on the effective date of this qualification standard are considered to have met all qualification requirements for the title, series and grade held, including positive education that is part of the basic requirements of the occupation. For employees who do not meet all the basic requirements in this standard, but who met the qualifications applicable to the position at the time they were appointed to it, the following provisions apply: (1) Such employees may be reassigned, promoted up to and including the full performance (journeyman) level, or changed to lower grade within the occupation, but may not be promoted beyond the journeyman level or placed in supervisory or managerial positions. (2) MRTs (Cancer Registrar) who are appointed on a temporary basis prior to the effective date of the qualification standard may not have their temporary appointment extended or be reappointed on a temporary or permanent basis, until they fully meet the basic requirements of the standard. (3) MRTs (Cancer Registrar) initially grandfathered into this occupation, who subsequently obtain additional education that meets all the basic requirements of this qualification standard must maintain the required credentials as a condition of employment in the occupation.(4) Employees who are retained as a MRT(Cancer Registrar) under this provision and subsequently leave the occupation, lose protected status and must meet the full VA qualification standard requirements in effect at the time of reentry as a MRT (Cancer Registrar). GRADE DETERMINATION: MRT (Cancer Registrar),GS-8 (1) Experience. One year of experience equivalent to the next lower grade level. (2) Demonstrated Knowledge, Skills, and Abilities. In addition to the experience above, the candidate must demonstrate all of the following KSAs: Knowledge of professional registry operations. Knowledge of medical terminology, staging of cancer, and requirements of internal and external approving organizations. Knowledge of the cancer committee processes and procedures to improve patient care and verify compliance with ACoS and/or facility standards. Ability to serve as a subject matter expert on cancer programs for the medical center. Skill in utilizing electronic health records and cancer registry software. Preferred Qualifications: Certified Tumor Registrar (CTR) is highly desirable at the GS-8 Level Reference: VA Handbook 5005/128, PART II,APPENDIX G35 The full performance level of this vacancy is GS-08. Physical Requirements: The work is mostly sedentary. Typically, the employee sits comfortably to complete the work. However, there may be some walking, standing, bending and carrying of light items such as patient records supplies and letter mail. Education Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. This job opportunity announcement may be used to fill additional vacancies. This position is in the Excepted Service and does not confer competitive status. VA encourages persons with disabilities to apply. The health-related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
