Our services impact EVERY Montanan! MISSION STATEMENT To be the nation's most citizen oriented, efficiently administered, state tax agency. The Montana Department of Revenue administers almost 40 state taxes, property appraisals, alcoholic beverage laws, cannabis laws, and unclaimed property for the state of Montana. The Director's Office Division provides support for the Director and department employees relating to tax policy, legal, human resources, training, communications, taxpayer assistance, dispute resolution, call center, accounting, budgeting, asset management, and facilities and purchasing. What We Can Offer You The State of Montana's comprehensive benefits package includes: Health, dental, and vision care; life insurance; and long-term disability. The State currently contributes $12,648/year toward these benefits. Free health care for employees and eligible family member at Montana Health Centers. Employee Assistance Benefits including counseling, legal assistance, well-being coaching, financial information, which are free resources. Retirement plans- The State currently contributes/9.17/%, vested after 5 years of continuous employment. Paid vacation- starting at 15 days a year. Sick leave- 12 days a year. 11 holidays, including a floating holiday, which can be used any time. Flexible hours. Eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. Visit the Health Care and Benefits Division for more information at https://benefits.mt.gov/. In addition to employee benefits, there are a wide range of advancement opportunities throughout the Department of Revenue. DUTIES Job Overview: This position resides in theDirector's Office DivisionofDepartment of Revenue. Duties include support services in the areas of accounts payable, accounts receivable, records and document retention and processing, tracking and verifying inter-unit journals, travel claims, purchase orders, and other invoices to ensure payment of department bills. The position does not supervise other staff. Key Responsibilities Include: · Performs routine reconciliations with department and state accounting systems to ensure accuracy and completeness. Reviews accounting data to identify and resolve errors and problems that may require research or are exceptions to normal processes. Contacts appropriate staff or vendor to clarify questionable purchases or errors. Determines the action to take such as approve and process for payment, deny and send back with a request for additional information, or route to supervisor for further review. The supervisor resolves questionable or non-routine items. · Audits invoices, travel vouchers, travel advance requests, procurement card transactions, and other requests for payment along with supporting documents for completeness and mathematical accuracy. Verifies signatures, contract stipulations, and that the purchase conforms to established guidelines. · Verifies that the invoice has not been previously paid by looking through the vendor payment file and ensures bills are paid in a timely manner. · Prepares claims for payment which includes determining proper fiscal year of payment, verifying the proper org and coding of the expense, and applying applicable cash discount. Submits payment claims to accountants for approval. · Classifies, records, and summarizes numerical or financial data. · Determines proper fiscal year of payment by reviewing invoice date and applying knowledge of "valid obligation criteria" according to state accounting policy. · Determines unpaid current year liabilities at fiscal year-end, contacts appropriate department staff, and establishes fiscal year-end accruals. · Assists with fiscal year-end reconciliations by reviewing unpaid purchase orders or invoices and accounts receivable for earned revenue in proper fiscal year. Prepares calculations for estimated outstanding bills based on outstanding invoices and purchases; reviews prior year accrued liabilities; and monitors to ensure payment or proper accounting at fiscal year-end. · Inputs claims on SABHRS for payment and identifies the expense account, org, and fund associated with the payment. Standard SABHRS documents include accounts payable, inter-unit journals, journal vouchers, warrant cancellations, procurement card expenditure allocations, and expenditure accruals. Documents are routed to supervisor for final approval and accounting entries are approved by accounting staff. · Processes deposits of miscellaneous revenue received by the agency. This includes reviewing documentation, verifying payee and amounts, and determining correct source of revenue for coding to SABHRS. Processes interagency transfers received from other state agencies and applies the revenues or coding for the expenditure, compiles appropriate data to support transactions, and accurately enters the corresponding coding into SABHRS. · Processes new vendors for input into the state accounting system by researching, entering, and maintaining vendor identification numbers. · Logs and monitors voucher identification numbers, correction journals, collection reports, and purchase orders against requisitions. · Reviews monthly SABHRS reports to locate errors or discrepancies; contacts appropriate personnel when discrepancies are discovered; and prepares adjusting entries to ledgers by coding documents, entering on-line into SABHRS, and submitting to accountants for approval. // // /Knowledge of:/ · Bookkeeping and basic accounting procedure · Generally accepted accounting principles · Department operations · Automated data processing and records management systems · Accounting procedures and treasury requirements · State and federal rules including SABHRS manuals · Administrative Rules and Montana Operations Manual · Travel regulations · Purchasing and contract rules and regulations // /Skills in:/ · Research, math, and analysis// · Accuracy and attention to detail// · Conflict resolution & customer service// · Microsoft programs and other data base applications// · Written, verbal, and interpersonal communication// · Customer service// // You would be a great fit for this position if you: · Demonstrate self-motivation// · Follow instructions// · Provide timely, customer service// · Handling multiple priorities under deadlines// To be considered for any DOR position, applicants must complete and submit their application online and upload any required documents. Successful applicants are required to successfully pass DOR tax and background check(s). DOR is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. This is an incomplete list of job duties. For a complete job description please contact Human Resources. (dorhr@mt.gov or 406-444-9858) (All computer systems and tax guidelines will be trained on the job.) REQUIRED APPLICATION MATERIALS Please submit the following application material: · Resume · Complete state application Submissions incomplete or missing relevant materials will not be reviewed or considered. Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Special Requirements Eligibility for employment will be subject to the following: · Criminal Background Check. Circumstances involving convictions will be reviewed · Tax status must be current.Circumstances involving tax status issues will be reviewed _Working Conditions__ · Work hours may exceed 40 hours from time to time. · Office environment. · Lifting is infrequent, less than 15 pounds. · Some travel may be required, must have a valid driver's license. REMOTE/TELEWORK:This position may be eligible to work from an approved worksite, however the successful candidate must be a primary resident of Montana as a condition of employment. This position would be required to report to a Department of Revenue office assigned by the supervisor. Employees must meet and sustain Department of Revenue telework eligibility requirements and supervisor's approval to participate in the DOR Telework Program. Fulltime telework is not available. Training Assignment:* This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire. Successful applicants are required to successfully pass DOR tax and background check(s).*EDUCATION / EXPERIENCE_ The above competencies are typically acquired through a combination of education and experience equivalent to: · High school diploma or equivalent · Three years of directly related experience in accounting and financial reconciliation and/or bookkeeping and accounting system operations; and/or administrative, technical experience including advanced computer skills or office operations; or remittance processing technologies experience. · Other combinations of education and experience will be evaluated on an individual basis. *Title: Accounting Technician 2 Location: Helena Requisition ID: 25142164
