Project Administrative Assistant

Robert Half • Raleigh, NC • 9h ago

Description

Position Summary:

We are seeking an organized and detail-oriented Administrative Coordinator to support our operations in the construction industry. This part-time role will focus on streamlining processes, managing information in our Customer Relationship Management (CRM) systems, and assisting in business partner outreach. The ideal candidate is professional, seasoned, and proactive-someone who can engage effectively with customers and stakeholders yet remains focused on results without being overly conversational.

Key Responsibilities:

Process & File Organization:

Establish and maintain efficient workflows for organizing business files.

Work with the team to consolidate and digitize documentation.

CRM System Deployment:

Assist in setting up and launching our CRM platform.

Input and verify business partner information, including 1099 forms and Certificates of Insurance (COIs).

Vendor and Material Procurement:

Procure necessary materials and supplies for business operations.

Meeting Coordination:

Schedule and facilitate discussions with CRM vendors and firms to explore system options.

Industry-Specific Collaboration:

Engage with construction industry stakeholders and business partners.

Requirements

Preferred Qualifications:

Proven experience in administrative roles, ideally within the construction industry or similar fields.

Proficiency with CRM systems and office productivity software.

Strong organizational and communication skills while maintaining a professional demeanor.

Top 3 Skills/Characteristics:

Maturity and Professionalism: Demonstrates experience, sound judgment, and a structured approach to tasks.

Efficiency and Focus: Able to gather and manage information effectively with minimal distraction or small talk.

Non-Judgmental: Engages professionally and neutrally with business partners and stakeholders.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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