Administrative Assistant, United Methodist Course of Study and Licensing School - Candler School of Theology

Emory Healthcare/Emory University • Atlanta, GA • 2h ago

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Description

Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program.

KEY RESPONSIBILITIES:

Provides general administrative support for the Course of Study and Licensing School programs within the Methodist Studies department, in collaboration with the Senior Associate Director of Methodist Studies

Maintains calendars for Course of Study semesters

Maintains calendars for Licensing School, both conference cohorts and Independent Learning students

Schedules and leads program orientations for Independent Learning students in the Licensing School program

Monitors the process of student and evaluator progress through the Licensing School program

Builds Canvas sites for Course of Study classes

Builds Moodle sites for Licensing School cohorts and students

Creates collateral materials for Course of Study and Licensing School programming

Responds to incoming student telephone calls and emails

Assists the Methodist Studies department with special events as needed

Provides administrative support for one or more of the following: general management, a research environment or a specific program.

Ensures office activities comply with Emory policies and procedures.

Responds to incoming telephone calls.

Maintains calendars and prioritizes meeting requests for management.

Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.

May complete forms, grant applications, and/or correspondence associated with programs.

Prepares charts and graphs for reports and presentations.

Creates and edits scientific, programmatic or other reports associated with department's primary business.

Schedules meetings and handles logistics for meetings and special events.

Prepares materials for meetings and special events.

Initiates, processes, and maintains records and invoices.

Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.

May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.

Plans and coordinates travel arrangements.

Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.

Establishes and organizes files and documents.

Oversees ordering and maintenance of office supplies.

May supervise or direct the work of support staff and/or students.

Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

Bachelors degree or equivalency of a high school diploma and five years of administrative experience.

Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.

Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).

NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week's advance notice is preferred.

Connect With Us!

Connect with us for general consideration!

Job Number 154188

Job Type Regular Part-Time

Division Candler School Of Theology

Department Candler School Of Theology

Job Category Administrative and Business Support

Campus Location (For Posting) : Location US-GA-Atlanta

Location : Name Emory Campus-Clifton Corridor

Remote Work Classification Primarily On Campus

Health and Safety Information Not Applicable

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