Administrative Assistant I

WARREN EQUIPMENT COMPANY • Odessa, TX • 1d ago

Description

TEAM UP WITH US!

The Administrative Assistant I is responsible for scheduling appointments, providing information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.

DO YOU HAVE WHAT IT TAKES?

WHAT YOU'LL DO:

Read and route incoming mail. Locate and attach appropriate file to correspondence to be answered by employer.

Compose and @type routine correspondence.

Organize and maintain file system; file correspondence and other records.

Answer and screens manager's telephone calls; arrange conference calls.

Coordinate manager's schedule and make appointments.

Greet scheduled visitors and directs to appropriate area or person.

Arrange and coordinate travel schedules and reservations.

Conduct research; compile and @type statistical reports.

Coordinate and arrange meetings; prepare agendas; reserve and prepare facilities; record and transcribe minutes of meetings.

Make copies of correspondence or other printed materials.

Prepare outgoing mail and correspondence, including e-mail and faxes.

Order and maintains supplies; arrange for equipment maintenance.

WHAT YOU'LL NEED:

High school diploma or general education degree (GED); or less than one year of related experience and/or training; or an equivalent combination of education and experience.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Ability to write routine reports and correspondence.

Ability to speak effectively before groups of customers or employees of organization.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Ability to deal with problems involving several concrete variables in standardized situations.

Knowledge of MS Office Suite software.

WHY WORK WITH US?

We like to take care of business and have fun doing it!

We offer health, dental, vision, life, and more as a comprehensive benefits package.

Don't you want to work with awesome people?

IMPORTANT INFORMATION:

While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee is occasionally required to stand and walk.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Required travel up to 10%.

This position is not considered a safety sensitive position.

The Job description is subject to change by the employer as the needs of the employer and requirements of the job change.

EEO/AA

Qualifications

Education

Preferred

High School or better in General Studies

GED or better in General Studies

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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