Administrative Assistant

Robert Half • Coral Springs, FL • 7h ago

Description

We are seeking a detail-oriented and motivated Administrative Assistant to support the smooth, daily operations of our office environment. The Administrative Assistant will play an integral role in ensuring efficient communication, organization, and support. This role requires excellent organizational skills, a proactive attitude, and a strong ability to handle multiple priorities.

Key Responsibilities:

Administrative Support:

Manage and maintain calendars, including scheduling meetings, appointments, and events.

Prepare, edit, and distribute correspondence, memos, reports, and presentations as required.

Answer and direct phone calls, emails, and other inquiries promptly and professionally.

Office Coordination:

Assist with organizing and maintaining office files and records, ensuring compliance with company documentation protocols.

Coordinate and order office supplies, ensuring adequate availability at all times.

Serve as a point of contact for internal and external stakeholders, including vendors and contractors.

Meeting Coordination:

Schedule, organize, and prepare for meetings, including preparing agendas, booking conference rooms, and taking detailed minutes.

Coordinate travel arrangements and itineraries for staff and management as necessary.

Data Entry and Reporting:

Assist in the creation and maintenance of databases, spreadsheets, and reports as directed.

Handle data entry with precision, adhering to company data integrity policies.

Team Collaboration:

Support cross-functional teams by managing special projects and initiatives as needed.

Assist colleagues and leadership in achieving critical deadlines and deliverables.

Requirements

High school diploma or equivalent; additional certifications in office administration are a plus.

Proven experience as an administrative assistant, office assistant, or in a similar role.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.

Strong written and verbal communication skills.

Exceptional organizational and time-management abilities.

Ability to maintain confidentiality and exercise discretion when handling sensitive information.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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