Administrative Assistant

Robert Half • Lake Geneva, WI • 14h ago

Description

Robert Half is assisting a professional services firm in the recruiting for an Administrative Assistant to provide comprehensive administrative support within their organization. The ideal candidate will possess excellent communication skills, a professional demeanor, and the ability to effectively handle multiple deadlines in a fast-paced environment. This role focuses on delivering administrative support to enhance the efficiency of day to day operations while maintaining the highest standards of confidentiality and accuracy.

This is a permanent placement opportunity offering health insurance, paid time off, annual bonus eligibility and 401k match.

Key Responsibilities:

Administrative Support:

Manage calendars, schedule meetings, and coordinate travel arrangements

Prepare, edit, and format documents, correspondence, and presentations with a high degree of accuracy.

Assist in the preparation and filing of legal documents, contracts, and filings, ensuring filings align with deadlines

Handle sensitive and confidential legal correspondence.

Client Interaction:

Serve as a point of contact for clients and external stakeholders, managing communications professionally and efficiently.

Screen, route, and respond to incoming calls and emails, providing outstanding client service.

File and Record Management:

Maintain organized and up-to-date electronic and physical filing systems for documents.

Assist in tracking and logging billable hours for projects using timekeeping software

Team Collaboration:

Coordinate with other staff members to support projects and deliverables.

Assist with meeting preparations, agendas, and minutes when requested.

Office Management Tasks:

Oversee supply inventory and arrange procurement, ensuring smooth operation of the team's workspace.

Manage incoming and outgoing mail, including deliveries and courier services.

Requirements

Proven experience as an administrative assistant, preferably in a legal or professional services environment.

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

Experience with tracking and logging billable hours for projects.

Excellent organizational and multitasking abilities with attention to detail.

Strong written and verbal communication skills.

A professional demeanor and ability to maintain confidentiality.

Bachelor's degree or equivalent experience in a legal administrative role is preferred.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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