Sales - Administrative Assistant

Impact Fire • Hudson, NH • 2h ago

Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA.

At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.

Why work with us?

At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.

Benefits of joining Impact Fire Services

When you join Impact Fire you will receive:

Competitive compensation

Pay is on a weekly cycle, every Friday

Career Advancement Opportunities

Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays

Company paid short and long-term disability

Immediately vested in our 401(k) company match

Exceptional guidance and support from our managers

Collaborative culture & environment

Robust training opportunities with company reimbursement upon achieving required licensing

Apprenticeship programs for fire sprinkler, fire alarm and inspection positions

Opportunity to work alongside some of the best talent in the fire protection industry

We are seeking a detail-oriented and proactive Sales Administrative Assistant to support our inside/deficiency sales team. This role is vital in ensuring smooth daily operations by handling administrative tasks, managing sales data, and facilitating communication between departments and clients. The ideal candidate is organized, communicative, and thrives in a fast-paced environment.

RESPONSIBILITIES:

This position reports to the NE Regional Director of Sales and reports daily to the Inside Sales Deficiency Supervisor.

Provide administrative support to the deficiency sales team, including sales releases, preparing documents, and assisting sales reps

Maintain and update ServiceTrade

Assist with the preparation of sales presentations, reports, and proposals

Coordinate and communicate between sales and operations teams

Respond to client inquiries and follow up on outstanding items

Organize and maintain digital and physical filing systems for sales documentation

Perform other administrative duties as assigned

Meet all assigned sales goals and quotas

Follow up on all quotes and customer requests

Develop skills and understanding of the fire life safety industry

REQUIREMENTS:

High school diploma or equivalent

Ability to work in a fast paced, ever-changing environment

Industry knowledge of fire protection products, services, and industry codes or an ability to quickly learn and understand them

An organizational capacity to handle a high volume of accounts

Competency with the Microsoft Office Suite and the ability to quickly learn the Company's information systems applications

Strong written and verbal communication skills

Strong work ethic and professional appearance

The ability to fit in with our culture of teamwork

Ability to adhere to, implement, and always follow safety guidelines and procedures.

Satisfactory results in a company mandated criminal background check and drug test

In addition to the above, the most desirable candidate will have:

At least 2 years of higher education or comparable industry experience

NFPA and Fire Protection knowledge

Experience/Competency with ServiceTrade and Microsoft Excel

Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.

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