42299BR
Extended Job Title:
Administrative Coordinator TTU
Position Description:
Performs support and coordinative work in direct support of an administrative team of a specific administrative office or department. Coordinates and assists with functions such as planning, researching, budgeting and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision.
Requisition ID:
42299BR
Optional Attachments:
Portfolio, Other Documents Supporting Qualifications
Travel Required:
None
Major/Essential Functions:
Customer Service
Makes coffee in the morning and prior to events or large meetings.
Welcomes guests and tenants by greeting them, in person or on the telephone, answering or directing inquiries.
Receives mail and distribute to the tenant mailboxes or offices daily.
Receives package delivery and notify the tenants.
Daily walk-through of event space, conference rooms, and bathrooms to ensure that space is clean and stocked with supplies.
Provide great customer service with tenants by acknowledging birthdays and providing a special treat on holidays.
Provides tours and presentations of Innovation space to new inquires and large groups for the purpose of introducing them to the Innovation Hub.
Event Support
Conducts tours for walk-in guests with inquiries about event space.
Manages external/ event operations, including but not limited to, managing venue calendar, event booking, AV Support, parking requests, customer relations, room set-up/ breakdown. Serve as main contact for event coordination for external events.
Coordinate payment and building for all external events with Assistant Director of Business & Tenant Operations.
Responsible for programming logistics and communications inclusive of signage, room reservations, presentation development, directions/parking, A/V and furniture setup and facility requirements, and catering orders for external & internal programs and events.
Support all Hub programs as needed. Occasional nights and weekends.
Administration
Check the Innovation Hub email account and responds to correspondence within a 24 hour period.
Maintains office equipment and schedules maintenance as needed.
Track metrics for tours, walk-ins, and internal & external events for Conversion Report. Submit Conversion Report to Program Director each month.
Manages the Research Park Calendar to include all external events & conference room rentals weekly.
Serves as the IT specialist for all Hub team members.
Integrates new software for programs and events
Grant Funded?:
No
Minimum Hire Rate:
19.21
Pay Basis:
Hourly
Schedule Details:
Monday - Friday 8AM-5PM. There may be some days that will require you to arrive early or stay late. Also an occasional weekend day when events are booked.
Work Location:
Lubbock
Preferred Qualifications:
Proven admin or assistant experience
High School Graduation and 5+ years relevant experience
Department:
Innovation Hub at Research Park
Required Attachments:
Cover Letter, Professional/Personal References, Resume / CV
Job Type:
Full Time
Shift:
Day
Required Qualifications:
Bachelor's degree in job related field plus one year responsible experience. Additional specific job related experience may substitute for required education on a year for year basis.
Does this position work in a research laboratory?:
No
About the Department and/or College:
The Hub is a place to nurture smart ideas and entrepreneurs to create a social or commercial value resulting in impact. The Hub assists in the formation of technology startup companies critically relevant to today's local and regional economy. Startups create 80%+ of net new jobs, new industries and new solutions.
Safety Information:
Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.
Pay Statement:
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.
EEO Statement:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.
About the University:
Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.
Job Family:
Organizational Administration
Job Sub Family:
Administrative Operations
Knowledge, Skills, and Abilities:
Great work ethic, integrity, dependability, and enjoys people
Independent judgment and exceptional customer service
Proficient in reading
Excels in Microsoft Office suite
Able to learn quickly, adapt to a fast-paced environment, and take initiative
Excellent verbal and written communication skills
Excellent organizational skills, multitask and prioritize work
Attention to detail and problem-solving skills
Annualized Pay Range:
$40,500 - $52,600 - $64,800
Hourly Pay Range:
$19.47 - $25.29 - $31.15
