Project Management Coordinator

Woolpert, Inc. • Dayton, OH • 3h ago

Project Management Coordinator
ID
2025-2833
Job Locations
US-OH
Workplace Type
Remote
Overview
Seeking a new career challenge? Then Woolpert is seeking you! As we grow, we are seeking a Project Management Coordinator to join our Civil Engineering teams. This position can support hybrid working arrangements with preference for candidates located near Woolpert offices.
Position Summary
A successful candidate will be a proactive, self-starter with exceptional written and verbal communication skills. Organization, time management, attention to detail and accuracy are essential to this role. This position will function within a projectized matrix organization, and the candidate must be able to take on various project work from multiple sources, prioritize accordingly, and communicate workload to direct manager.
We are unable to provide visa sponsorship for this position. Applicants must already possess work authorization in the country where the job is located.
Responsibilities
Essential Functions
Assist Civil Engineer Project Managers and Team Leaders with project resource scheduling, permitting, and budget development, and coordinating with Project Accountants and Project Controls staff to fulfill internal requirements.
Support Civil Engineer Project Managers and Team Leaders with scope, schedule, budget tracking, change order processing, invoicing and accounts receivable collections, and monthly progress report development.
Provide permitting support to Civil Engineer Project Managers and Team Leaders by creating and maintaining submittal logs, completing forms, performing jurisdictional submittals, following up with jurisdictions on approvals, and providing status updates.
Assist Civil Engineer Project Managers with project monitoring & controlling processes, including developing and managing data trackers, updating change and issue logs, and other project related support duties as assigned.
Support the creation, editing, and writing of technical narratives, basis of designs, description statements, etc.
Set up and manage administration of project Team/SharePoint sites (as requested); manage document control processes through those sites.
Electronic filing (on servers): being consistent and following document management policies/protocols.
Run or review reports from financial and accounting data software.
Support deliverable production including document editorial review, formatting, production, and compilation.
Handle varying tasks for multiple projects concurrently.
Work with virtual teams throughout the United States using organizational process assets (teleconferencing and videoconferencing). Will be expected to organize conference calls with project team members, track action items and notes, and facilitate resolution and follow up actions as needed within the project team.
Candidate will be required to follow safe work practices and adhere to company guidelines and policies for planning and executing work in a safe manner.
Qualifications
Associate Degree in related field preferred (Architectural Technology, Civil Engineering Technology, Construction Management Technology, or alternately 10 years demonstratable experience in equivalent position in the A/E/C industry.
Minimum 2 years related project coordination experience working in an Architecture/Engineering environment.
Have excellent written and verbal communication skills
Possess interpersonal and team skills that allow you to work both independently and as a team member with multinational staff and teams.
Able to handle ambiguity and drive things to completion with minimal oversight.
Possess strong organization skills, have the capacity to handle multiple tasks and projects concurrently while demonstrating ability to p

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