Working Title: Accounts Receivable Specialist / Accounting Officer
Job Class: Accounting Officer
Agency: Children Youth & Families Dept
Job ID : 88890
Location : St. Paul
Telework Eligible : Yes
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers. This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 9/19/2025. Please note that to be considered a bidder, you must be a permanent non-probationary DCYF employee in the same job classification as the position.
Date Posted : 09/13/2025
Closing Date : 09/22/2025
Hiring Agency/Seniority Unit : Children Youth & Families Dept / DCYF Central Office MAPE
Division/Unit : DCYF/Finance Accounts Receivable
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $23.63 - $34.18 / hourly; $49,339 - $71,367 / annually
Classified Status : Classified
Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The Department of Children, Youth, and Families is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCYF does not participate in E-Verify.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) within Minnesota and flexible hours options are available. Employees that live 50 miles or less from their primary/principal work location and live within the State may telework more than 50% with approval. Employees may telework outside the state of Minnesota if they live in a state bordering Minnesota and live 50 miles or less from the primary/principal work location.
This position exists to review and apply on-account payments and unapplied Accounts Receivable Direct Journals (ARDJ) to invoices in Statewide Integrated Financial Tool system (SWIFT), determine costs benefit of charging interest on past due accounts, create new invoices, coordinate refunds and write-offs, and process corrections and rebills on invoices. This position will also complete assigned account reconciliations, review a variety of submitted request forms for completeness and accuracy, and provide back up for accounts receivable and collection activities.
Responsibilities include:
Complete payment worksheets to match unapplied payments to invoices. Work with receipts center and program staff to help resolve any discrepancies with incoming receipts and current invoices.
Oversee the review and entering of information submitted on the SWIFT Invoice Request Form, SWIFT Customer Request Form, Invoice Adjustment Form, Refund Request Form, and other submitted requests by agency staff. Ensure agency staff has a thorough understanding of the request process.
Initiate interface transactions into the SWIFT Billing module to begin the invoicing process. Review system generated and manually entered information for accuracy. Troubleshoot and resolve any routine discrepancies. Work with unit lead or supervisor for any non-routine discrepancies.
Enter submitted Invoice Request, Customer Request, Refund Request, Write-off Request, Adjustment Request and other submitted forms into SWIFT.
Ensure accuracy of information and adherence to DCYF policies and procedures.
Support supervisors, managers, and other DCYF staff members as assigned.
Minimum Qualifications
Two (2) years of technical accounting experience. Experience must demonstrate and/or include the following:
Knowledge of Generally Accepted Accounting Principles (GAAP) sufficient to analyze, interpret, and prepare financial information, records, and reports; locate errors; and recommend solutions to procedural or other fiscal problems.
Knowledge of governmental accounting systems (or comparable), sufficient to query and compile records and reports for use by management and recognize and reconcile errors or inconsistencies.
Strong customer service skills: with the ability to seek out sufficient information so that responses are accurate and timely with appropriate follow up.
Strong math skills sufficient to balance cash receipts, make calculations, and reconcile data in a timely manner.
Spreadsheet applications skills sufficient to track and monitor accounts and create reports.
Preferred Qualifications
One year of accounts receivable experience handling customer interactions and preparing customer invoices/statements.
Experience with using the SWIFT system.
Experience working in government setting such as city, state, federal and/or public sector.
Variety of experiences working effectively with others from different backgrounds and cultures
Additional Requirements
It is the policy of the Department of Children, Youth, and Families that the individual selected for this position successfully complete a background investigation prior to employment, that may include the following components:
Reference check
Criminal Background check
Fingerprinting check (MNJIS/CJIS)
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
