SUMMARY
The Finance Director is a senior-level executive position responsible for the oversight of the operations and management of the primary financial functions of the City, including developing financial strategy, establishing robust system of internal controls, project financial planning, risk management, grant oversight and compliance, investments, banking, and capital asset and debt management. The Finance Director performs work managing, directing and overseeing the accounting operations of the City of Cordova under the guidance and supervision of the City Manager. This is a high profile, high level management position that supervises and directs all aspects of the City's financial operations, managing a $15M budget including five Enterprise Funds. The Finance Director supervises the Finance Department staff and is the primary representative of the City in all financial matters.
GENERAL STATEMENT OF DUTIES
Acts as City Treasurer per City Charter and Code directing financial management, accounting systems and internal controls, and ensuring compliance with GAAP, GASB standards, and federal, state and local laws.Advises the City Manager and City Council on all financial matters.Assists elected officials, the City Manager, staff and external auditors with their examinations of the organization's financial reports and controls.Responsible for direct supervision of Comptroller, and overall direction of the Finance Department personnel.Responsible for all aspects of City finances including financial planning, investments, debt service, and cash management. Responsible for obtaining capital financing, including bonding proposals, and capital leases as directed by the City of Cordova Council.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees of this classification. Shown are duties intended to provide a representative summary.
Plans, manages, organizes and directs all services and activities of the Finance department including the administration of City and department policies, procedures, programs, goals and objectives, long-range planning, financial management, and strategic plan implementation and management.
Supervises, directs and oversees professional and administrative staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring performance deficiencies are corrected; assigning projects and programmatic areas of responsibility; ensuring that employees follow policies and procedures; ensuring staff are adequately trained; and making hiring, termination, and disciplinary decisions;
Oversees the accounting operations of the finance department and the operations of third-party financial service providers.
Develops, implements and manages an accounting and reporting system that will provide accurate, timely and complete financial reporting and budget execution information to the Council, City Manager, Department Heads and other users who evaluate or audit the financial condition of the City.
Oversees the development of written procedures for primary Finance Department functions including accounts payable, accounts receivable, utility billing, fixed asset accounting, grant accounting and reporting, budget, audit preparation, payroll, insurance allocation, etc. to promote staff training, consistency, and operational efficiency.
Develops investment policies for the investment of City funds and operating reserves; manages cash flow and investment program in accordance with the City's investment policies.
Manages City-wide risk management function including ensuring adequate insurance coverage, overseeing claims, evaluating appropriate levels of risk exposure; provides for general liability, workers compensation, property,marine and other liability coverage for City.
Ensures the City of Cordova is in compliance with local, state and federal government reporting requirements and tax filings; ensures accounting records are accurate, current and comply with applicable legal requirements.
Maintains a chart of accounts and general ledger and prepares timely and complete quarterly financial statements.
Maintains a system of robust internal controls over account transactions and an orderly accounting filing system, including electronic filing of accounts payable, cash receipting, and payroll activity.- Reviews trial balance reports of all funds.
Audits accounts and records of receipts, expenditures, billings, sales tax filings, debt financing, contracts, budget activities, cash and non-cash assets, accounting entries, equipment and supply inventories, payroll and employee benefits.
Oversees and coordinates for the annual audit, including creating workpapers, reconciling all Balance Sheet accounts with support documentation, preparing year-end adjusting journal entries and subsequent year reversing entries, preparing confirmation letters for banks and granting agencies, preparing Grant Analysis Worksheets documenting annual revenues, expenditures, cash receipts, and beginning/ending balances of A/R or Unearned Revenue, reconciliation of investments, and other audit-related functions.
Reviews, recommends, and drafts updates and revisions to financial policies for the City.
Meets regularly with City Manager and other department directors to ensure coordination and conformance with federal and state municipal finance regulations, policies, and practices.
Under the direction of the City Manager, develops annual City budget collaborating with all Department Heads to develop and manage departmental budgets while overseeing the creation of a comprehensive, balanced overall budget; develops and prepares financial studies and plans; and provides necessary revisions during the budget year, ensuring that Council appropriations are timely and properly recorded.
Completes and distributes monthly financial statements to Department Heads, City Manager, and City Council, and ensures budget compliance.
Responsible for accuracy of payroll, accounts payable, and accounts receivable in conformance with approved budget.
Balances accounts for monthly, quarterly, and year-end reporting; prepares adjustments to journals, ledgers, and other records in strict accordance with accounting practices.
Reviews and approves reconciliation of bank statements, credit card, and cash payments; processes returned checks, and records bank charges and interest earned.
Responsible for accounting and timely reporting for all federal, state, and private grants received by City.
Oversees and coordinates annual audit, prepares audit schedules and budgetary reports, reconciles Balance Sheet accounts and ensures support documentation for all year-end balances, and interfaces with Auditors.
Develops and maintains City fixed asset inventory/management system.
Develops and maintains a robust fixed asset accounting/inventory management system that includes capital asset depreciation schedules, ensuring new assets are recorded, disposed assets are removed, and annual depreciation is properly and timely recorded.
Researches and analyzes data; and makes recommendations and forecasts for use by City.
Assists Department Heads with the procurement process to ensure alignment with City code.
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