Project Coordinator - Construction & Capital Improvements

Veterans Inc. • Worcester, MA • 4h ago

69 Grove St, Worcester, MA 01605, United States | Operations - Worcester, MA | Hourly | 26.44-31.25 per hour | Full Time

| Full time position with full benefits (health, dental, vision, 403B, paid time off, short/long term disability and life insurance, etc.)

With the belief that they were there when we needed them, so we must be there now that they need us, Veterans Inc., the largest provider of supportive services to Veterans and their families in New England is seeking to fill the Project Coordinator position and become a valued member of the Veterans Inc. team!

Veterans Inc. is looking for an organized, driven, and detail-focused Project Coordinator with hands-on experience in construction, renovation, or facility upgrade initiatives. This role is essential in guiding the planning, implementation, and completion of building and infrastructure projects across the organization.

The successful candidate will bring a strong grasp of construction project workflows, proven ability to collaborate with contractors and vendors, and the skills to manage records, scheduling, and compliance. We are seeking someone who thrives in a mission-focused, fast-paced setting and can keep projects on track-delivered on schedule, within budget, and aligned with funding and regulatory requirements.

WHAT YOU'LL BE RESPONSIBLE FOR DAY TO DAY:

Oversee all stages of capital improvement and construction projects, including defining scope, creating budgets, selecting contractors, and coordinating execution.

Contribute to the creation of project schedules, work plans, budgets, and progress reports.

Lead and participate in project launch meetings and ongoing status updates with staff, consultants, and contractors.

Keep accurate and complete project documentation such as contracts, design drawings, change orders, RFIs, and status reports.

Coordinate inspections, walkthroughs, and meetings with architects, engineers, contractors, and funders.

Support vendor and procurement activities, including drafting RFPs, reviewing proposals, and evaluating bids.

Track deadlines, deliverables, and project milestones using spreadsheets and project management software.

Ensure adherence to safety standards, permitting requirements, and organizational policies.

Monitor project budgets, spending, and invoices, raising concerns about cost overruns or delays when needed.

Assist with grant compliance by preparing required project documentation and reports for local, state, and federal agencies.

Maintain a centralized filing system for both active and closed projects.

Research technical information and provide data to aid decision-making.

Contribute to other facility and infrastructure projects or special assignments as needed.

WHAT YOU MUST HAVE:

Minimum of an Associate's degree in Business Administration or other related field.

2+ years of hands-on experience coordinating construction, renovation, or facilities improvement projects.

Ability to ascend and descend ladders, scaffolds, stairs, and work in confined spaces

Must be able to lift and carry or otherwise move 25/50/80 pounds occasionally

Constantly works in outdoor weather conditions

Excellent written and verbal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with project management tools such as Smartsheet, MS Project, or equivalent.

Valid driver's license and willingness to travel to project sites in New England as needed.

Must be able to successfully pass a CORI/Background records check.

Compliance with Veterans Inc. COVID-19 Vaccination Policy. Religious and Medical Exemptions are considered.

WHAT WE CAN OFFER YOU

Comprehensive Benefits Package for Full Time employees includes:

BCBS Medical, Dental, and Vision Insurance

Employer Paid Short and Long-Term Disability and Life Insurance.

$2500 Medical Opt-Out program if you have medical coverage through another source.

Retirement Plan (403B) with a $2000 Match

Flexible Spending Accounts

Tuition Reimbursement Program

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