Executive Administrative Assistant

First Horizon Bank • Memphis, TN • 4h ago

Description

Location: On site at location listed in job posting.

At First Horizon Bank Operations, we are on a mission to deliver a seamless customer experience. We are passionate about doing things right and doing the right things. We collaborate with each other and with our internal business partners to delight our customers. We believe in creating an environment where everyone's ideas are valued so that the team operates at its best. Our team members serve with humility and a deep commitment to their responsibility to be the best at serving their customers one opportunity at a time.

Summary:

The Executive Administrative Assistant performs a wide variety of complex, responsible and confidential administrative duties for management personnel. The ideal candidate is very detail oriented and views their work as their self-portrait. The Administrative Assistant exercises excellent judgment in performance of tasks that are both varied and moderately complex.

We are seeking a dedicated, disciplined individual who excels in a team environment, who takes ownership and who is enthusiastic about a job well done.

Essential Duties and Responsibilities:

Performs general administrative functions for the department, including copying, ordering supplies and equipment and handling vendor relationships

Supports and takes direction from multiple senior leaders

Coordinates management schedule and makes appointments

Arranges and coordinates travel schedules and reservations

Schedules and prepares for meetings, programs, events or conferences including arrangements for location setups and catering services as appropriate

Prepares agenda, handouts, documents and/or any other information for scheduled meetings

Attends meetings and records minutes of those meetings

Meets and greets guests to the department, coordinates building and department tours, represents the department in a professional manner to Operations associates and to department visitors

Screens incoming calls and correspondence and responds independently when possible

Sorts and distributes incoming correspondence, including emails

Composes and prepares confidential correspondence, reports and other complex documents

Reviews and disseminates information received from other departments and external sources

Coordinates and collects responses needed from operations personnel

Utilizes Microsoft PowerPoint in preparing targeted presentations as required

Updates and maintains organization charts using Visio

Assists with new hire onboarding and setup for operations personnel

Research, compiles and analyzes data for special projects and various reports

Performs all other duties as assigned

Abilities:

To handle multiple tasks and prioritize

To work with little supervision but know when to ask for help

To maintain a positive working relationship with internal business partners and teammates

To take a systematic approach to organizing work

To independently analyze and exercise judgment while following established procedures

Skills:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the qualifications listed below are representative of the knowledge, skills and/or abilities required in this position:

High school diploma and at least 5 years as an executive assistant or equivalent combination of education and experience

Excellent written and oral communication skills

Computer and Office Skills

Microsoft Office suite including extensive experience using Excel, Word, PowerPoint and Visio

Education and/or Work Experience Requirements:

Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.

Must be able to work under pressure and meet deadlines, while maintaining a positive attitude

High school diploma required; bachelor's degree preferred

Previous banking or operations experience preferred

Physical Requirements:

Ability to safely and successfully perform the essential job functions consistent with or without the ADA, FMLA and other federal, state and local standards

Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards

Must be able to talk, listen and speak clearly on telephone

Hours:

Monday - Friday

8:00 AM - 5:00 PM

About Us

First Horizon Corporation is a leading regional financial services company, dedicated to helping our clients, communities and associates unlock their full potential with capital and counsel. Headquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. The Company and its subsidiaries offer commercial, private banking, consumer, small business, wealth and trust management, retail brokerage, capital markets, fixed income, and mortgage banking services. First Horizon has been recognized as one of the nation's best employers by Fortune and Forbes magazines and a Top 10 Most Reputable U.S. Bank. More information is available at www.FirstHorizon.com (https://urldefense.com/v3/\_https:/www.firsthorizon.com/\\;!!Cz2fjcuE!hpq9hPnrucZCPIAVPojVESItIq-FPzhurNdCrQ3JE8Rkx3gMd70nIk6\kmPxl66_oJCEsXs0gNunPowMAMHCmBYPOtUxUGI$) .

Benefit Highlights

Medical with wellness incentives, dental, and vision

HSA with company match

Maternity and parental leave

Tuition reimbursement

Mentor program

401(k) with 6% match

More -- FirstHorizon.com/First-Horizon-National-Corporation/Careers/Our-Benefits

Facebook (https://www.facebook.com/FirstHorizonBank)

X formerly Twitter

LinkedIn (http://www.linkedin.com/company/first-horizon-bank)

Instagram

YouTube (https://www.youtube.com/channel/UCEVs5OMj-b0H9Dr5Q209_-Q)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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