Administrative Assistant II
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Administrative Assistant II
Salary
$3,321.00 - $3,985.00 Monthly
Location
Colorado Springs, CO
Job Type
Full Time
Job Number
GJJ-000506 09/25
Department
Pikes Peak State College
Opening Date
09/12/2025
Closing Date
9/29/2025 4:00 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
5675 S Academy Blvd, Colorado Springs,CO 80906, USA
FLSA Status
Non-Exempt; position is eligible for overtime compensation.
Department Contact Information
Human Resources Patricia Padeway Patricia.Padeway@PikesPeak.edu
Salary Note
Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
Hiring Pay Rate
The salary range listed represents a broad salary range for this position. It is anticipated that this position will begin at $3,321.00 per month, depending upon internal equity, experience, education, and training
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
GJJ-000506 09/25; Educational Services
Pikes Peak State College is located at the foot of Pikes Peak in Colorado Springs, Colorado. PPSC offers broad programs in transfer, occupational, and preparatory subjects emphasizing student and community needs. Colorado Springs is a great city to both work and live. This position is located at the Pikes Peak State Centennial Campus.
CCCS recognizes the importance of a workforce that is reflective of our diverse student community which consists of 22.1% Hispanic; 6.2% Black/African American; 3.7% Asian/Pacific Islander: 0.9% American Indian/Alaskan Native; and 60.5% White. As such, we are interested in selecting the best candidate from a diverse pool.
EMAIL ADDRESS: All correspondence regarding your status in the selection/examination process will be conducted via e-mail. Please include your current e-mail address on your application and set up your e-mail to accept messages from 'cccs.edu' and info@governmentjobs.com addresses. If you do not have an email address, then you will receive correspondence via US mail.
NOTE: This full-time position will typically work Monday through Friday, 8:00 a.m. to 5:00 p.m. with varying hours and days off, which may include evening or early morning hours, depending on the business needs of the college.
The Colorado Community College System (CCCS) and it's colleges is the statewide pathway to individual achievement and economic vitality. We provide an accessible, responsive learning environment that facilitates the achievement of educational, professional and personal goals by our students and other members of our communities, and we foster an atmosphere that embraces academic excellence, diversity and innovation.
You will admire the friendly culture of our colleges and be inspired by our team environment and dedicated employees. Additionally, we offer:
Generous annual and sick leave benefits; our employees stay because of the work/life balance they are able to obtain here.
Attractive health, dental, vision, life, and flexible savings options; we will also help you build your retirement savings via our defined benefit or defined contribution plans.
An opportunity to become a lifelong-learner and enjoy considerable savings for the college education of your dependents through our tuition reimbursement program.
Description of Job
Position Summary: This position provides administrative and program support for Workforce Development initiatives, including Registered Apprenticeships (RAP), CampusCE non-credit offerings, Customized Training (CT), and the Eligible Training Provider List (ETPL). Responsibilities include coordinating training programs and events, tracking apprentice progress, updating program listings, processing billing, facilitating marketing and outreach, supporting instructor onboarding, managing purchasing with delegated authority, and ensuring compliance with FERPA and fiscal policies while collaborating with internal and external partners.
Duties and Responsibilities:
Program and Event Coordination
Organizes, schedules, and arranges classrooms, labs, and event spaces for meetings, trainings, and special events.
Coordinates catering and logistical needs with vendors in accordance with PPSC fiscal policies.
Tracks attendance, registration, and resolves discrepancies for non-credit programs.
Reserves rooms and schedules classes/events for Workforce Development students and staff.
Assists in arranging substitute facilitators for customized training when instructors are unavailable.
Administrative and Fiscal Support
Creates agendas and records minutes for internal meetings with input from team members.
Processes official function requests, training forms, and supports supervisor with delegated signature authority.
Enters FLAC requests for instructional and non-instructional pay; reconciles contracts with Payroll.
Tracks, reallocates, and maintains P-Card expenditures and documentation.
Researches vendors and pricing; ensures items ordered are received and reconciles discrepancies.
Marketing and Communication
Collaborates with PPSC's Marketing team to promote WFD programs and customized training.
Prepares promotional materials, slide decks, and presentations to market Registered Apprenticeship Programs (RAPs) to industry partners.
Submits Jira MARKT tickets to maintain and update WFD/RAP web content and micro-sites.
Student and Instructor Support
Advises students and partners on program details, including admissions, registration, refunds, and grading policies, adhering to FERPA guidelines.
Supports onboarding of new facilitators: completing HRS packets, ordering keys, and training on hardware/software tools.
Monitors student attendance and coordinates with Accessibility Services.
Course and Data Management
Manages CampusCE database: reviewing registrations, rolling over courses each term, tracking grades, and generating reports for internal and external use.
Prepares tuition and fee breakdowns for budget planning; calculates billing for external partners and submits to Financial Services.
Shares program data with Records office for certificate issuance.
Apprenticeship Program Management (RAPIDS)
Uses the RAPIDS system to register apprentices, track progress and completion, and prepare required documentation (e.g., Form 671).
Collaborates with employers and program chairs to submit new apprenticeship occupations and employer forms to CDLE.
Tracks apprentice On-the-Job Training (OJT) progress via Google Sheets and communicates with apprentices for status updates.
Coordinates with Procurement to create MOUs for new apprenticeship employers.
Workforce Development Grant and ETPL Coordination
Manages ETPL submissions and audits: markets programs, ensures compliance, archives outdated offerings, and submits new programs for approval.
Determines geographic commuting areas for funding eligibility and coordinates with workforce agencies across Colorado.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description:
G3A3XXADMINISTRATIVE ASSISTANT II (https://drive.google.com/file/d/0B4enHpLSVk4eMWdzbVhaZTJDWW8/view?usp=sharing&resourcekey=0-b3y8iaBxItfgb77tjmzofw)
MINIMUM QUALIFICATIONS:
Experience Only:
Two (2) years of clerical experience as the primary function of the job which must include customer service and proficiency using Microsoft Office applications , with at least six (6) months of experience coordinating events . Daily interaction with students, faculty and staff require that this position have strong interpersonal, communication and organizational skills. Computer literacy is a must. Effective verbal and written communication skills are necessary for success in this position. Do not use "see resume" statements in application. Your application must be completed in detail, showing relevant experience in order to be considered. Part time experience will be prorated.
Education and Experience:
College, university, or non-correspondence business school course work from an accredited institution may substitute for the clerical experience as listed above on a year for year basis. However, there is no substitution for work leader or supervisory experience. A copy of your transcript verifying the required credits must be received by application deadline in order to be considered. Please redact age-related information on your transcript.
Conditions of Employment: Must submit to and successfully complete a pre-employment background check as a condition of hire. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide PPSC Office of Human Resources with an official disposition of the charges.
Preferred Qualifications: Please provide a detailed description on your application of your relevant work experience and document examples of your work in relation to the following: Experience involving a wide range of clerical responsibilities. Working knowledge of Banner or similar system. High level of speed and accuracy regarding data entry. Attention to detail (ability to check for typographical, grammatical and spelling errors, etc.). Ability to handle multiple tasks simultaneously while meeting targeted deadlines. Experience with problem solving processes. Understand and determine appropriate rules and regulations from various sources. Knowledge in extracting information from various reports. Prior work experience at a community college or other academic environment. Ability to deal with a diverse population with discretion and tact.
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .
Supplemental Information
This posting may be used to fill one or more similar positions in the future.
Comparative Analysis Process: Your employment application will be used to rate your training and experience and to determine your rank among the candidates for this position. Other forms of testing may include eSkill, oral board, written, etc. subject to change based on number of qualified applicants. It is, therefore, very important to fill out the application completely and to give a detailed description of your education and work experience. Your application and attachments should address the described duties, minimum, and preferred qualifications. Be sure your application specifically addresses the requirements as listed in the Minimum Requirements section and that all required documents are included in the application packet (e.g. application, transcripts, licensure, supplemental questionnaire, etc.). Failure to include the required information by the application deadline will result in your rejection from consideration of the position.
IMPORTANT NOTE TO APPLICANTS: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application. For information regarding Pikes Peak State College Security, including crime statistics for the Centennial, Downtown Studio, and Rampart Range campuses and surrounding area, please see the PPSC Department of Public Safety's website at:https://www.pikespeak.edu/administration-operations/campus-police/index.php.. For a hard copy report please contact Human Resource Services at 719.502.2600.
Equal Opportunity Employer:
The Colorado Community College System believes when all human qualities are regarded with dignity and respect and when everyone has access to the individualized support they need, all will have the opportunity to thrive. In all aspects of the employment process, decisions are made based on merit, competence, performance and business need without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, creed, ancestry, national origin, marital status, genetic information, military status, or any other protected status in accordance with applicable law.
Americans with Disabilities Act (ADA) Accommodations:
As part of our commitment to provide access to individualized support, our agency will assist individuals who have a disability with reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Vice President of Human Resource Services, Kim Hennessy, at Kim.Hennessy@PikesPeak.edu or call (719) 502-2006.
Pregnant Worker's Fairness Act:
The Pregnant Worker's Fairness Act allows applicants to request a reasonable accommodation for known limitations related to pregnancy, childbirth, or related medical conditions. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to the Vice President of Human Resource Services, Kim Hennessy, at Kim.Hennessy@PikesPeak.eduor call (719) 502-2006.
Address Confidentiality Program:
If you are covered by the Address Confidentiality Program as provided by Colorado Revised Statute (CRS) 24-21-201 through 24-21-214, please notify the Human Resources office or analyst listed on this announcement so that you are provided the appropriate time extension for notifications provided by U.S. Mail. The extension allowed under this program applies only to U.S. Mail notifications that include a deadline of 10 days or less.
The Federal Clery Act (The Student Right to Know and Campus Security Act of 1990) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the CCA website athttp://www.ccaurora.edu/students/student-right-know. A paper copy of this report can be obtained at the College Security Office upon request. This report includes statistics for the previous three years concerning crimes that occurred on campus or on property controlled or owned by Community College of Aurora, as well as public property within, or immediately adjacent to and accessible from, our campuses.
FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:
Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Are you a current resident of the State of Colorado who can provide proof of Colorado residency?
Yes
No
02
Are you willing to submit to a pre-employment background check as a condition of hire?
Yes
No
03
Please describe your administrative experience as it relates to this position.
04
Please describe your experience with Banner, Microsoft Office and other software applications.
Required Question
Employer
State of Colorado
Address
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Website
https://careers.colorado.gov/
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