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Executive Administrative Assistant - Legal, Compliance & Risk

Bloomberg • New York, NY • 2h ago

Location

New York

Business Area

Legal, Compliance, and Risk

Ref #

10046292

Description & Requirements

Bloomberg's Legal, Compliance, and Risk Department plays a critical role in supporting our businesses and operations around the world. We move quickly and thoughtfully to help address a variety of complex issues that come with being the world's leading financial news and information company. Our team is made up of talented and hardworking professionals who think creatively and work collaboratively in an open environment to deliver results, drive innovation, and solve difficult problems.? We are committed to a workplace where all our employees can thrive regardless of background, and where everyone feels empowered to make an impact. We also recognize the importance of giving back to our communities as evidenced by our award-winning pro bono program!?

What's the role?

We're seeking an Administrative Assistant who brings a blend of organizational excellence, technology fluency, and flexibility to support our Legal, Compliance, and Risk Department in a dynamic and fast-paced environment. In addition to providing exceptional administrative support to senior leaders, you'll be actively involved in department-wide projects, technology adoption efforts, and internal initiatives that shape the operational culture of the team.

You'll thrive here if you are proactive, organized, detail-oriented, and excited about learning new systems, tools, and workflows in a fast-paced, evolving environment.

We'll trust you to:

Provide high-quality calendar, travel, and meeting coordination for senior leaders, managing scheduling conflicts and prioritizing time effectively

Support travel logistics for international and domestic trips, including technology support, accommodations, and expense reconciliation

Assist with document and data management (e.g., redlining, formatting, archiving, and using document management systems like iManage)

Prepare PowerPoint decks and reports for internal meetings and leadership presentations

Coordinate department-wide logistics (e.g., seating arrangements, printer/facilities requests, catering, onboarding kits)

Partner with Facilities, HR, Finance, and other internal teams to ensure smooth day-to-day operations

Assist with the planning and execution of meetings, summits, town halls, and social events

Provide support to internal committees (onboarding, training, inclusion, pro bono), tracking deliverables and coordinating meetings

Manage departmental inboxes, triaging requests, escalating time-critical matters, and ensuring prompt responses

Provide basic project management support for cross-team initiatives, including tracking milestones and action items

Help identify and implement process improvements to increase administrative efficiency and user experience, including through the use of technology

Maintain confidentiality and adhere to best practices in document handling, compliance, and internal communication, demonstrating discretion, sound judgment, and tact in managing sensitive matters

Support time-sensitive ad hoc operational and administrative requests

You'll need to have:

5+ years of administrative experience supporting multiple leaders and frequent interactions with C-level executives, preferably in a global organization

Exceptional organizational skills and a proactive and positive mindset

Strong attention to detail and ability to multitask and prioritize in a fast-paced environment

Excellent communication and interpersonal skills; confident interfacing with senior stakeholders

Experience working with confidential information and sound judgment in decision-making

High comfort level with technology, including the ability to quickly learn new tools and platforms

Proficiency with Microsoft Office and collaboration platforms; ability to learn new tools quickly

Bachelor's degree preferred, or equivalent relevant experience

We'd love to see:

Experience working in a legal, compliance, or risk environment (in-house or law firm)

Familiarity with document management systems (e.g., iManage)

Interest in technology, operations, or process improvement

A desire to work on cross-functional teams and stretch beyond traditional admin duties

Does this sound like you?

Apply if you think we're a good match. We'll get in touch to let you know that the next steps are, but in the meantime feel free to have a look at: https://www.bloomberg.com/company/what-we-do/

Salary Range = 85000 - 125000 USD Annually + Benefits + Bonus

The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.

We offer one of the most comprehensive and generous benefits plans available and offer a range of total rewards that may include merit increases, incentive compensation (exempt roles only), paid holidays, paid time off, medical, dental, vision, short and long term disability benefits, 401(k) +match, life insurance, and various wellness programs, among others. The Company does not provide benefits directly to contingent workers/contractors and interns.

Bloomberg is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of age, ancestry, color, gender identity or expression, genetic predisposition or carrier status, marital status, national or ethnic origin, race, religion or belief, sex, sexual orientation, sexual and other reproductive health decisions, parental or caring status, physical or mental disability, pregnancy or parental leave, protected veteran status, status as a victim of domestic violence, or any other classification protected by applicable law.

Bloomberg is a disability inclusive employer. Please let us know if you require any reasonable adjustments to be made for the recruitment process. If you would prefer to discuss this confidentially, please email amer_recruit@bloomberg.net

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