Office Support Specialist 2025-02289
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Office Support Specialist 2025-02289
Salary
$22.63 Hourly
Location
Rawlins, WY
Job Type
Permanent Full-time
Job Number
2025-02289
Department
Department of Corrections
Division
Wyoming State Penitentiary
Opening Date
09/11/2025
Closing Date
10/6/2025 11:59 PM Mountain
FLSA
Non-Exempt
Job Classification
BAAS06
Description
Benefits
Questions
Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
This position will primarily act as an assistant to the Warden/ Deputy Warden. Assist with other executive and upper-level management at the facility. The Office Support Specialist performs a wide range of general office and administrative tasks requiring advanced general office skills and comprehensive knowledge of pertinent rules, regulations, policies, and procedures.
The Wyoming Department of Corrections is committed to public safety and high correctional standards, as well as a safe, supportive working environment for our employees. We offer a comprehensive benefit package including retirement, insurance, paid leave, and more!
Human Resource Contact: Anna Krieranna.krier@wyo.govor 307-777-6404
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.
Performs executive-level administrative and support duties.
Provide administrative support for the AIM's system, while assisting at the agency level.
Acts as a resource to provide information or interpretation of agency-specific rules/regulations to staff, the public, or other government entities.
Review documents, files, records, etc. to determine the action to be taken.
Resolves closing investigations to the Central Office.
Provides a review and evaluation function to ensure that compliance issues/concerns within the organization are being appropriately evaluated, investigated, and resolved.
Develops/implements corrective action plans for the resolution of problematic issues, and provides general guidance on how to avoid or deal with similar situations in the future.
Maintains database information.
Creates and edits reports & documents for management.
Manages schedules for investigations and time frames.
Management and oversight of all office equipment and supplies.
Completes background checks for vendors.
Compiles vital information for monthly reports.
Coordinates program functions between a variety of sources.
Assist with answering calls for the Warden's office.
Qualifications
PREFERENCES:
Preferences may be given to candidates with 2-4 years of progressive work experience in a Business/Office setting.
KNOWLEDGE:
Knowledge in applicable computer applications.
Knowledge of records processing and maintenance procedures and systems.
Knowledge in the preparation of complicated documents.
Knowledge and understanding of the agency, and each respective division/program.
Knowledge of project management.
MINIMUM QUALIFICATIONS:
Education:
Associate's Degree (typically in Business)
Experience:
0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
OR
Education & Experience Substitution:
2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:
Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
Special physical demands are not required to perform the work.
Walking on cement floors on an occasional to regular basis
Walking up and down stairs on an occasional basis
Stooping, bending, kneeling, and crouching on an occasional basis
May work outdoors in a variety of weather conditions
Reaching on a regular basis
Typing/Repetitive motion frequently
Talking/hearing frequently
Seeing: the visual ability to perform an activity such as analyzing data and figures, viewing a computer terminal, or extensive reading.
Pre-service training is required
NOTES:
FLSA: Non-Exempt
This position must pass a background check.
The Wyoming Department of Corrections is a Drug-Free Workplace. Per WDOC policy, all staff is subject to drug testing while employed by WDOC. Successful applicants for employment must pass a background/reference check and drug screen prior to the appointment.
WDOC is a Tobacco-Free workplace and prohibits the taking, carrying, possessing, or introducing of smoking materials, smokeless tobacco, or tobacco substitutes on or into WDOC facilities and grounds.
WDOC has a strict dress code policy to include standards for facial hair, body art, and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
WDOC offers a competitive benefits package including medical, dental, and life insurance, paid vacations and sick leave, paid holidays, a tuition reimbursement program, Wyoming State Retirement and 457 deferred compensation program, longevity pay, and opportunities for advancement. Please visit our website at: http://doc.state.wy.us/
Supplemental Information
080 WDOC State Penitentiary
Clickhere (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.
URL:http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.
There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!
Click here (https://ai.wyo.gov/for-job-seekers) to learn more!
