Finance Administrative Specialist

Aston Carter • Naperville, IL • 2h ago

Job Title: Finance Administrative Specialist

Job Description

The Finance Administrative Specialist is responsible for compiling data, computing fees and charges, and preparing invoices for billing purposes. This role involves computing company charges, itemizing statements or invoices, and computing payroll.

Responsibilities

Balance and reconcile batch control totals with source documents or computer listings to locate errors, encode correct amounts, or prepare correction records.

Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.

Reconcile and post receipts for cash received by various departments.

Perform bookkeeping work, including posting data and maintaining records related to costs and shipments.

Compute payroll and retirement amounts, applying knowledge of payroll deductions, actuarial tables, disability factors, and survivor allowances.

Maintain ledgers and registers, posting charges and refunds to individual funds, and computing and verifying balances.

Essential Skills

Proficiency in Microsoft Excel and Outlook.

Strong technical aptitude/capabilities related to ERP systems.

Attention to detail.

Strong communication skills.

Ability to independently follow defined processes/protocols.

SAP experience is strongly preferred as it will be used daily.

Billing experience.

Additional Skills & Qualifications

Verbal and written communication skills, attention to detail, and critical thinking.

Ability to work independently and manage one's time.

Ability to apply accounting and mathematical principles to work as needed.

Knowledge of federal, state, and company policies, procedures, and regulations as related to accounting.

Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint, and any other related accounting software.

High school diploma or GED required. An associate's degree in accounting or a related financial discipline is preferred. Bachelor's or master's degree is even better.

5-7 years of financial and/or accounting experience required.

Work Environment

This position begins in October and extends through January, with the possibility to become permanent. The first 30 days include weekly training and a progressive workload based on efficiency, with immediate opportunities to add value. The dress code is business casual.

Job Type & Location

This is a Contract position near Naperville, Illinois.

Pay and Benefits

The pay range for this position is $20.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Naperville,IL.

Application Deadline

This position is anticipated to close on Sep 12, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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