Sr. Administrative Assistant

Robert Half • Lynwood, CA • 2h ago

Description We are looking for a detail-oriented and highly skilled Senior Administrative Assistant to support our company's President in Lynwood, California. This Contract-to-Permanent position requires exceptional organizational skills, a proactive attitude, and the ability to handle diverse tasks across executive administration, accounting, and project coordination. If you thrive in a dynamic environment and have a strong commitment to accuracy and confidentiality, we encourage you to apply.

Responsibilities:

Manage expense reports, draft correspondence, and oversee administrative tasks and special projects for the President.

Organize and coordinate meeting schedules, reminders, and breaks to ensure smooth operations.

Handle physical and electronic mail, prioritizing urgent items and managing unnecessary materials effectively.

Process vendor invoices, reconcile accounts, and ensure timely payments with high attention to detail.

Prepare and document cash deposits while maintaining accuracy and compliance with audit standards.

Track recurring billing or reconciliation issues and maintain organized financial records.

Manage project bids, approvals, scheduling, execution, and payment reconciliation as needed.

Support the President with special projects, audits, and facility management tasks.

Oversee daily FedEx shipments and provide occasional receptionist coverage to ensure office efficiency.

Maintain office systems, equipment, and supplies in a streamlined and organized manner. Requirements - Proven ability to manage executive-level administrative tasks with professionalism and discretion.

Strong knowledge of accounting practices, including vendor invoicing, reconciliation, and payment processing.

Advanced proficiency in Microsoft Office Suite, particularly Excel, Outlook, Word, and PowerPoint.

Exceptional organizational and multitasking skills with a commitment to accuracy and productivity.

Excellent verbal, written, and interpersonal communication skills to interact effectively at all levels.

High level of discretion and confidentiality in handling sensitive information.

Solid experience in calendar management, travel arrangements, and coordinating conference calls.

Familiarity with export and import documentation processes is a plus. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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