Executive Assistant / Office Manager

Robert Half • Santa Monica, CA • 2h ago

Description

A start up in West LA is hiring an Office Manager / Executive Assistant to provide essential support to our executive team while managing smooth office operations. This role is perfect for someone who thrives in dynamic and fast-paced environments, has a keen eye for detail, and excels at balancing multiple responsibilities. The ideal candidate will handle administrative tasks with precision, foster operational excellence, and serve as a trusted partner to company leadership. This position requires full-time onsite work at West LA office.

Key Responsibilities

Executive Support

Deliver comprehensive administrative assistance to executives, including managing schedules, coordinating travel, processing expenses, and preparing materials for meetings.

Act as a bridge between executives and both internal and external stakeholders, ensuring efficient and accurate communication.

Anticipate the needs of executives to streamline their workflows and improve overall efficiency.

Office Operations

Oversee the daily operations of the office, working closely with building management and service vendors to maintain a productive and organized environment.

Maintain inventory of office supplies, manage vendor contracts, and address facility-related requirements.

Serve as the primary point of contact for office visitors, deliveries, and general inquiries.

Organize logistics for team events, lunches, meetings, and other company-wide activities.

Operational/ HR Support

Support People Operations with administrative activities, including onboarding and offboarding, as well as initiatives related to team engagement.

Assist in onboarding new employees by collaborating with IT to ensure they have the necessary tools and experience a welcoming transition.

Identify and implement strategies to improve workflows and enhance productivity across the office.

The ideal candidate will have 4+ years of office management, executive assistance, or administrative leadership roles, ideally in a fast-growth environment. Bachelor's degree preferred; high school diploma or equivalent required. Proficiency with tools like Google Workspace, Slack, Zoom, and other productivity platforms. This is a direct hire opportunity and pay is $75-90k, based on experience.

Requirements - Minimum of 4 years of experience in office management, executive assistance, or administrative leadership roles, preferably in a fast-paced environment.

High school diploma or equivalent required; a bachelor's degree is preferred.

Proficiency in productivity tools such as Google Workspace, Slack, Zoom, and other relevant platforms.

Exceptional organizational and multitasking skills with a keen eye for detail.

Strong communication abilities, both written and verbal, for effective collaboration.

Proven experience managing executive calendars, travel arrangements, and vendor relationships.

Ability to plan and execute events or meetings efficiently.

Familiarity with onboarding processes and supporting HR-related activities. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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