Medical Administrative Assistant

Robert Half • Bettendorf, IA • 20h ago

Description

Part-Time Administrative Assistant Opportunity

Are you seeking a fulfilling administrative role in a growing and supportive environment? We are excited to announce a part-time opportunity for an Administrative Assistant to support a thriving business in the mental health sector. This position will play a key role in ensuring the smooth operation of the office while allowing the CEO to focus on patient care and strategic growth initiatives.

About the Role:

You'll serve as a central figure in the team, interacting daily with therapists, clients, and the CEO. This position requires a personable, reliable, detail-oriented professional with strong organizational skills and a proactive work style. While specific responsibilities are outlined below, a key area of opportunity is bringing your leadership, initiative, and empowerment to evolve the role and improve day-to-day operations.

Why Join Us?

This business is expanding, and the CEO is looking for a reliable right-hand person who embodies empathy, confidentiality, and flexibility. You'll join an uplifting team focused on mental health while supporting the organization in its next phase of growth. This is a unique opportunity to make a meaningful impact.

Core Responsibilities:

Answering phone calls and completing client scheduling tasks.

Maintaining the blog and social media platforms, updating content regularly.

Generating reports, including tracking referrals, therapists' progress notes, and monthly metrics.

Sending out reminders for outstanding documentation and coordinating therapist consultations or quarterly group meetings.

Managing office supply orders and refrigerator inventory.

Addressing general process or software questions from therapists and team members.

Hours: Monday-Friday, 10 a.m.-2 p.m.

Flexibility: Ideally, in-office 4-5 days per week

If you're ready to bring positivity, professionalism, and leadership to a growing organization in the mental health field, we'd love to hear from you. Apply now to help shape the future of an impactful and inclusive workplace! Connect with our team today by calling (563) 359-3995.

Requirements

Qualities We are Looking For:

Personable and Empowering: Someone uplifting, respectful, and sensitive toward a multicultural and LGBTQIA+-friendly environment.

Confidentiality-Minded: Familiar with HIPAA and committed to safeguarding sensitive information related to clients and business operations.

Leadership and Take-Charge Attitude: Comfortable answering therapists' questions confidently and running key projects with minimal prompting.

Proactive Problem Solver: Anticipates challenges or needs, addresses them independently, and always considers timelines without constant follow-up.

Detail-Oriented and Reliable: Ensures nothing slips through the cracks while operating in a timely and organized manner.

Things We Value in You:

Excitement about advancing mental health initiatives and creating a positive impact.

Comfort working in a diverse and inclusive environment that embraces multicultural sensitivity and LGBTQIA+ affirmation.

A firm yet kind demeanor to uphold standards like confidentiality without compromising professionalism.

Independence and motivation-someone who thrives with creative freedom to take the role further.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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