Administrative Assistant

Robert Half • Beverly Hills, CA • 10h ago

Description

Robert Half is looking for an Administrative Assistant to provide administrative and operational support to the buying team at an established luxury retail and e-commerce company located in Beverly Hills. The role involves performing various clerical tasks, tracking purchase orders, and coordinating with internal teams across both in-store and online channels. The ideal candidate should have excellent organizational skills, attention to detail, and the ability to excel in a dynamic and fast-paced environment that promotes a high-end shopping experience. This is a contract position that has the chance to go permanent for the right individual. The pay range is $24/hr-$30/hr and you will work Monday-Friday from 10am-6pm.

Responsibilities Include:

Answering incoming calls and managing email correspondence professionally and promptly.

Maintaining organized filing systems and performing accurate data entry with robust proficiency in Excel required; familiarity with NetSuite and Magento is preferred.

Collaborating with customer service, sales associates, and cross-functional teams to provide updates on shipping ETAs, product availability, and order status, ensuring operational efficiency.

Tracking purchase orders, shipments, and deliveries while communicating updates to relevant teams.

Creating and maintaining purchase orders, including processing price changes and conducting follow-ups to ensure accuracy and deadline compliance.

Adjusting priorities and managing tasks effectively in a fast-paced retail workplace.

Generating and distributing weekly and monthly reports to key stakeholders, ensuring timely delivery and accuracy of essential data.

Working autonomously and collaboratively while meeting deadlines and ensuring precision under pressure.

Assisting e-commerce and marketing teams in executing website updates such as product details, promotions, imagery, and site maintenance; contributing to online merchandising efforts like product uploads and content validation.

Requirements

Previous experience in retail, preferably in buying, inventory, or merchandising-related support.

Strong proficiency in Microsoft Excel (e.g., formulas, data sorting, and management).

Familiarity with NetSuite and Magento is a plus.

Exceptional verbal and written communication skills, with confidence in managing calls and emails professionally.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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