Administrative Assistant to CFO/COO

American Friends of The Hebrew University • New York, NY • 3h ago

American Friends of The Hebrew University (AFHU) is a national, not-for-profit organization that provides programs, events, and fundraising activities in support of the Hebrew University of Jerusalem, Israel's foremost center of higher education and research. Since its inception, Hebrew University's scientists, scholars, and researchers have been committed to solving the most pressing global challenges of our time.

Position objective:

In this role, you will provide collaborative support for various accounting and operations initiatives, take ownership of assigned projects, and offer administrative support to the CFO/COO and the Accounting and Operations team. You will actively contribute to the development and implementation of processes that enhance organizational efficiency and align with AFHU's mission to support the Hebrew University of Jerusalem, while delivering excellent service to both internal and external stakeholders.

Position Reports to: CFO/COO

Schedule: Full-time, Monday through Friday. The Accounting and Operations team is in the office on Tuesdays and Thursdays, with occasional additional in-office days as needed to accommodate team requirements and scheduled meetings.

Responsibilities include but are not limited to:

Provide direct administrative support to the CFO/COO, including calendar management, expense reports, organizing travel, and formatting presentations for internal and external stakeholders.

Manage the accounting calendar, schedule meetings, and coordinate with lawyers, CPA firm, and external vendors/agencies

Process invoices (Stampli) and expense reports (Concur), including collaboration with various teams across the organization

Collaborate with the CFO/COO and Controller to prepare monthly schedules and reports for the Executive and Investment Committees

Work with the CFO/COO to produce reports and presentations for Board of Directors, Budget & Finance Committee, and Annual Audit Committee meetings

Prepare and process all outgoing wire/ACH payments, stock donation receipts, and capital calls

Assist with annual audits, budget analysis, and statutory filings

Manage annual charitable solicitation registrations, state tax-exempt renewals, and related filings

Administer DocuSign for Accounting and Operations Department

Maintain all digital records for the Accounting and Finance team

Complete annual census surveys and annual reports in collaboration with the Controller

Support the Controller with internal audits of revenue, expenses, and balance sheet accounts

Assist with other special projects

Skills/Qualifications required:

Two (2) years administrative/accounting experience

A can-do attitude paired with a willingness to learn and a strong desire to be a team player

Must be adaptable, able to handle multiple priorities, and open to evolving job responsibilities

Strong written and verbal communication skills

Highly organized with a meticulous attention to detail

Proficient in Microsoft Office Suite

Previous experience with the following applications is a plus:

Familiarity with Blackbaud's Raisers Edge NXT or similar CRM systems

Abila MIP

Concur

Stampli

Ability to handle confidential and sensitive information with discretion

The salary for this position is $75,000. Voted as one of Crain's 2024 Best Places to Work in New York City (https://www.crainsnewyork.com/content-studio/american-friends-hebrew-university-afhu-values-and-communication-are-dual-priorities) , AFHU offers a competitive salary and a comprehensive benefits package including but not limited to medical and dental insurance, flexible spending accounts, 403(b) retirement savings plan, transitchek program, and employee assistance programs, as well as a generous time off/holiday policy. AFHU is an equal opportunity employer.

EEO

We are an equal opportunity employer.

Please apply for the position using the following link: https://afhu.applytojob.com/apply

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