Program Aide - Student Records and Financial Services - Alfred State College

Alfred State College • Alfred, NY • 2h ago

Alfred State College Location: Alfred, NY Category: Classified Posted On: Wed Sep 10 2025 Job Description: Join Student Records and Financial Services as a Program Aide! We're looking for a dependable, self-motivated professional to be part of our team.Along with providing high-quality customer service, this position handles general student account activities, including processing payments and refunds, assisting with billing, and balancing accounts. The primary responsibilities of this position include:1. Check Production Prints and processes daily campus checks, including manual/replacement checks, stop payments, voids, and refunds. Reviews flagged checks, manages Positive Pay, and provides weekly fund totals to the Business Office.2. Billable Programs Processes billable credits and book accounts; bills all outside agencies; posts agency payments; verifies receipts; and disburses funds to student accounts. Also responsible for billable account collections when payments are not received.3. Billable Curriculum Cost (BCC) Accounts Manages financial aid for non-institutional expenses (tools, laptops, supplies), verifies Title IV authorizations, adds and adjusts BCC accounts, and notifies vendors of funded amounts.4. Scholarship Processing Institutional: Requests funds from Institutional Advancement and Business Affairs, verifies check totals, disburses funds, and reconciles scholarship accounts. Non-institutional: Monitors and disburses external scholarships, issues refunds, returns funds when necessary, and reconciles accounts monthly.5. HESC Payments Processes TAP and Consolidated Scholarship payments, resolves issues, prepares manual checks and remittance advices, and updates student accounts accordingly.This title is a civil service title. Full job classification standards can be found here Job Requirements: MINIMUM QUALIFICATIONSInterested candidates that currently hold the title, have previously held the title, or hold a transferable title and are able to perform the duties of the position as described in the classification standard by the Department of Civil Service may apply.Transition: one year of permanent competitive service in a clerical, keyboarding, secretarial, or paraprofessional title allocated to Grade 5 or higher.ORThree years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.This position is part of the NY HELPS program. For more information on the NY HELPS program, please visit NY HELPS Additional Information: The hiring rate for this position is $53,413Employees are also offered EXCEPTIONAL BENEFITS! We offer extensive healthcare and retirement options, including the opportunity for a pension. Furthermore, we prioritize a harmonious integration of work, personal life, and academic endeavors to support your overall work-life balance and effectiveness.Benefits options include:Health Insurance:- Cost effective health insurance premiums with 73% to 88% covered by the employer.- PPO or HMO option for personalized healthcare solutions.- Exceptional fertility benefits available.- Accumulated sick leave can cover a health insurance premium in retirement.Dental and Vision:- No cost dental and vision benefits for employees and eligible dependents.Educational Support:- Tuition benefits to invest in your continuous learning and professional development.Paid Time Off:- New employees are eligible for up to an impressive 22 vacation, 5 personal and 13 paid sick days per year, increasing with years of service.- Up to 13 paid holidays annually- Paid parental leaveRetirement Plans:- Various retirement options, including a defined benefits (pension) plan. With the pension, retired employees receive a defined monthly income for the rest of their life.- Additional pre- and post- tax voluntary ret

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