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Administrative Liason

South Bend Empowerment Zone • South Bend, IN • 2d ago

Job Details

Job ID: 5369656

Job Description

Position Title: Administrative Liaison

Salary Range: Regionally Competitive

Contract Length: Part- Time, Exempt

Immediate Supervisor: Superintendent

Position Summary

The Administrative Liaison to the Office of the Superintendent performs a crucial role

in facilitating communication, coordination and administration across elementary,

middle and high schools. The Administrative Liaison ensures that these elements

function efficiently and effectively, bridging gaps between/within different teams and

stakeholders. The Administrative Liaison will perform these roles under a Service

Agreement between the School District and the Administrative Liaison.

The following denotes an overview of the key responsibilities, qualifications and

preferred skills of the position of an Administrative Liaison.

Administrative Liaison Responsibilities & Duties

Reporting to and representing the Office of the Superintendent

Serving as a liaison to stakeholders who contact the Office of the Superintendent

Facilitating communication between departments and external stakeholders as assigned on behalf of the Office of the Superintendent

Coordinating/conducting meetings, appointments, and schedules as assigned

Performing other duties as assigned

Managing and distributing incoming and outgoing correspondence as assigned

Preparing reports, presentations, and other documentation as assigned

Supporting project management activities as assigned

Ensuring compliance with company policies and procedures as assigned

Handling confidential and sensitive information with discretion

Providing administrative support to the Office of the Superintendent

and senior management - Attending teacher/staff meetings as assigned

Attending parent-admin conferences to assist to resolve conflicts as assigned

Attending community/school activities to represent the Office of the

Superintendent as assigned - Maintaining and organizing office records

and files as assigned

Implementing and improving office procedures and systems as assigned

Substituting for absent building administrators as assigned

Administrative Liaison Qualifications & Skills

Bachelor's and/or Master's degree preferred; current/active teaching license

and/or administrator's license - Previous experience as a liaison or administrative

role

Strong organizational and multitasking abilities

Excellent verbal and written communication skills

Ability to work independently and as part of a team

Familiarity with office management practices

Ability to handle complex and sensitive information

Strong problem-solving skills

Proven experience as an administrator

Excellent time management skills and ability to prioritize tasks

Strong attention to detail and accuracy

Ability to maintain confidentiality

Effective communication and interpersonal skills

Ability to manage multiple tasks and meet deadlines

Experience in handling administrative and clerical tasks

Position Type: Part-Time

Job Requirements

Citizenship, residency or work visa required

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