Accounting Administrator

Robert Half • Amherst, NY • 18h ago

Description . Job Description:

Tasks first few months will include training on all tasks including discussions on firm procedures & network software

i. Reception/Answering client calls

i. Requires more than simply transferring calls - eventually assist clients with basic inquires and instructions/paperwork for cash requests.

ii. Client greetings with setup in conference room

iii. Team and support staff calendars

i. Daily updates, review for new tasks or add tasks requiring multi steps.

iv. Incoming and outgoing mail processing, UPS prep & notifications to team

v. Client new accounts paperwork

i. Preparation of all documents - multiple depending on account @type, delivery to clients, review of returned documents for accuracy and completed signatures. On-boarding/Uploading to outside custodians and verification of all follow-through tasks by custodian.

vi. Client account maintenance

i. Multi-stepped preparation of paperwork, delivery to and from client, processing through custodian and monitoring for completion.

ii. Includes items like address changes, updates to names or Corporate authorized signers.

vii. Client check deposits

viii. Client meeting folders

ix. Downloads of daily transactions from our mutual fund custodian

x. Charity donation letters for client gifting

i. Including letters cc'd to client and tracking of delivery to entity.

xi. Updates to client mailing spreadsheet & label creation in mail merge

xii. Updates to Outlook contacts

xiii. Updates to team pending task logs

xiv. Updates to various established spreadsheets

Qualifications Required:

i. Prompt/Strong work ethic - Dependability is an absolute requirement.

ii. Excellent organizational skills

iii. Ability to multi-task - Absolute Requirement

i. Tasks are not generally start and finish same time. Most are multi-stepped and we have frequent priority popups during the day which means stopping, completing something else and then going back to original task(s).

ii. Cannot get flustered when changing tasks midstream as it happens often

iii. Needs to be able to monitor incoming emails for new potential priorities while performing other tasks.

iv. Ability to prioritize

v. Extremely detail oriented

vi. Accuracy in processing - Absolute Requirement

vii. Microsoft Office - strong skills

i. EXCEL, WORD & OUTLOOK - will be used all day long

ii. Mail Merge experience is a plus

viii. DocuSign

i. Experience is a plus

ix. Confidentiality is essential.

i. Client & firm information cannot be discussed outside of the office

x. Financial industry knowledge

i. Knowledge/Experience is a extreme plus

xi. General computer skills Requirements Accounts Payable (AP), Accounts Receivable (AR), Bank Reconciliations, Code Invoices, Financial Consulting

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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