Project Administrative Assistant

Control Panels USA • Georgetown, TX • 3d ago

General Description of Job: In general, the Project Administrative Assistant is responsible for assisting the project management team to ensure each project runs as efficiently as possible.

Duties to include but not limited to:

Introductory email to customer with signed PO/Work Order

Opening time for the project

Taking notes at project meetings

Creating Schedule Of Equipment after drawings & Cost Estimate are approved

Request submittal to be created from Admin.

Detailed review of submittal compared to Schedule Of Equipment from Admin.

Sending completed submittal to customer & frequently checking up on progress

Create Submittal Comment Response sheet with all comments copied from returned submittal

Process return submittals from customer & communicate with Project Manager on changes if applicable.

Gives As-Builts to Shipping/Receiving and help set up the shipment

Create Transmittal/Packing Slip

Create Field Tech Binder to the greatest extent possible

Gather As-Builts & parameter lists from field tech

Get As-Builts to CAD to update drawings

Update Parameter lists accordingly

Update Schedule Of Equipment for O&M

Help with any scheduling throughout life span of project

Attend meetings and trainings deemed necessary by management

Any other tasks, assignments, duties, or projects as requested by management

Requirements:
Great communication skills, both verbal and written

Proven ability to communicate effectively with customers

Highly organized and detail oriented

Strong technical and computer skills to include Microsoft Office Suite, Word, Excel, Outlook, etc.

Customer service oriented

Ability to multitask

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