Administrative Coordinator

Robert Half • Germantown, WI • 1w ago

Description

Robert Half is partnering with a Germantown client in the recruiting for a highly organized and detail-oriented Administrative Coordinator to provide critical support to both the Sales and Marketing departments. The ideal candidate will be a proactive team player with excellent communication and multitasking skills, capable of streamlining administrative processes to enhance operational efficiency. This role is essential in ensuring that the Sales and Marketing teams can focus on their core objectives while maintaining seamless coordination on projects. This is a permanent placement opportunity offering full benefits package and paid time off.

Key Responsibilities:

Administrative Support:

Serve as the primary point of contact for administrative tasks within the Sales and Marketing teams.

Maintain and organize department files, documents, and records, both physical and digital.

Monitor and process expense reports, purchase orders, and team budgets.

Sales Support:

Assist in the preparation of sales presentations, proposals, and contracts.

Maintain and update customer and prospect information in CRM systems (e.g., Salesforce).

Generate and distribute sales reports, dashboards, and performance metrics.

Coordinate communication between the Sales team and other departments or external stakeholders.

Marketing Support:

Support the creation and distribution of marketing materials including brochures, emails, and presentations.

Assist with the coordination of marketing campaigns, events, and promotions.

Track and analyze marketing data to support ongoing campaigns and customer engagement initiatives.

Collaborate with vendors and partners for marketing collateral, tradeshow logistics, or sponsorships.

Process Improvement and Coordination:

Identify and implement opportunities to improve operational workflows across Sales and Marketing.

Act as a liaison between the departments to align their strategic goals and initiatives.

Ensure team members adhere to deadlines and manage projects effectively.

Requirements

Proven experience in administrative assistance or office coordination.

Demonstrated ability to manage marketing campaigns and direct sales support.

Proficiency in using CRM systems for customer relationship management and marketing.

Skilled in organizing trade shows and managing associated logistics.

Strong organizational and multitasking abilities.

Excellent communication skills, both written and verbal.

Ability to work collaboratively across teams and adapt to dynamic environments.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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