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Clinical Staff Coordinator - Galveston (Nights/40 hours week)

UTMB Health • Galveston, TX • 3h ago

Clinical Staff Coordinator - Galveston (Nights/40 hours week)

Galveston, Texas, United States

New

Medical Administrative

UTMB Health

Requisition # 2504979

REQUIRED EDUCATION / EXPERIENCE:

High School diploma and one year related experience in related field.

PREFERRED EDUCATION / EXPERIENCE:

Bachelor's degree or equivalent and two years related experience in related field.

REQUIRED / PREFERRED JOB SKILLS:

Excel

Microsoft Outlook

Kronos Scheduling Database

Professional Phone Skills

Strong Organizational and Customer Service Skills

JOB SUMMARY:

To provide professional guidance and administrative assistance in the coordination of Clinical Staff activities. Organizes and prepares all staff workflow and scheduling duties based upon all campus needs in collaboration with administration, clinical management, and established ratio.

ESSENTIAL JOB FUNCTIONS:

Plans, organizes, assists, and coordinates with administrator needs and roles.

Ensures staffing requirements for each work shift are met to comply with internal and external policies/procedures.

Manages, organizes, and prepares work schedules for employees to ensure the appropriate amount of staff is available for each work shift. This involves working with internal employees, as well as external sources such as temporary staffing/travel agencies.

Ensures allocations and scheduling are accurate in Kronos.

Interprets rules, regulations, and policies and executes as applicable.

Reports inconsistencies, scheduling, and employee concerns to appropriate stakeholder.

Assists administrator in establishing and attaining goals of adequate staffing ratios.

Conducts, creates, and maintains daily staffing reports, which include verifying employee's work hours, requested time off, call ins, shift changes, met/unmet needs, as well as any other specified reports as needed.

Coordinates and fulfills specialty area needs and schedules.

Assists with/anticipates employee access needs according to assignment.

Ensures clinical employees adhere to all staffing office protocol.

Assist in building good relationship with all clinical departments.

Anticipates all clinical needs and books/pre books staff as appropriate.

Adheres to internal controls established for department.

Performs related duties as required.

SALARY RANGE:

Salary commensurate with experience.

Qualifications - External

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Internal Description

Description - Internal

REQUIRED EDUCATION / EXPERIENCE:

High School diploma and one year related experience in related field.

PREFERRED EDUCATION / EXPERIENCE:

Bachelor's degree or equivalent and two years related experience in related field.

REQUIRED / PREFERRED JOB SKILLS:

Excel

Microsoft Outlook

Kronos Scheduling Database

Professional Phone Skills

Strong Organizational and Customer Service Skills

JOB SUMMARY:

To provide professional guidance and administrative assistance in the coordination of Clinical Staff activities. Organizes and prepares all staff workflow and scheduling duties based upon all campus needs in collaboration with administration, clinical management, and established ratio.

ESSENTIAL JOB FUNCTIONS:

Plans, organizes, assists, and coordinates with administrator needs and roles.

Ensures staffing requirements for each work shift are met to comply with internal and external policies/procedures.

Manages, organizes, and prepares work schedules for employees to ensure the appropriate amount of staff is available for each work shift. This involves working with internal employees, as well as external sources such as temporary staffing/travel agencies.

Ensures allocations and scheduling are accurate in Kronos.

Interprets rules, regulations, and policies and executes as applicable.

Reports inconsistencies, scheduling, and employee concerns to appropriate stakeholder.

Assists administrator in establishing and attaining goals of adequate staffing ratios.

Conducts, creates, and maintains daily staffing reports, which include verifying employee's work hours, requested time off, call ins, shift changes, met/unmet needs, as well as any other specified reports as needed.

Coordinates and fulfills specialty area needs and schedules.

Assists with/anticipates employee access needs according to assignment.

Ensures clinical employees adhere to all staffing office protocol.

Assist in building good relationship with all clinical departments.

Anticipates all clinical needs and books/pre books staff as appropriate.

Adheres to internal controls established for department.

Performs related duties as required.

SALARY RANGE:

Salary commensurate with experience.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Compensation

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